Archiving Email - Revision history

Ltalaschus at 08:40, 6 May 2025

2025-05-06T08:40:36Z

Cstelzmann: /* Archiving from IMAP, POP3 or Microsoft Exchange server */

2025-03-20T16:35:43Z

Archiving from IMAP, POP3 or Microsoft Exchange server

Ltalaschus at 17:22, 19 March 2025

2025-03-19T17:22:07Z

Admin: /* Archive from Microsoft Outlook, Windows Mail or Windows Live Mail */

2019-07-03T12:05:25Z

Archive from Microsoft Outlook, Windows Mail or Windows Live Mail

Admin: /* Archiving from IMAP, POP3 or Microsoft Exchange server */

2016-04-15T08:29:44Z

Archiving from IMAP, POP3 or Microsoft Exchange server

Admin: Created page with "MailStore Home can archive messages from a variety of sources. Each seperate source of messages will be configured in MailStore Home as an archiving profile. Different profile..."

2014-09-08T16:10:38Z

Created page with "MailStore Home can archive messages from a variety of sources. Each seperate source of messages will be configured in MailStore Home as an archiving profile. Different profile..."

New page

MailStore Home can archive messages from a variety of sources. Each seperate source of messages will be configured in MailStore Home as an archiving profile. Different profiles can contain entirely different configurations, allowing you to archive from multiple sources into one MailStore Home archive. For example, you might archive and automatically remove messages from a mailbox with a small quota while leaving messages on an account with a large quota (e.g. Gmail).

== Archiving from IMAP, POP3 or Microsoft Exchange server ==
[[File:Msh_archive_1.png|right|350px]]
MailStore Home can archive messages directly from IMAP and POP3 servers, and Microsoft Exchange servers. Many web-based mailboxes provide IMAP access, so archiving web-based mailboxes such as Gmail and AOL is often possible.

IMAP accounts allow archiving of mail folders (such as the Sent folder), whereas POP3 accounts don't have folders and don't normally store sent mail on the server. In addition, POP3 requires the mail client to use the "Leave Message on Server" feature included in most popular mail clients, messages received before this switch is enabled cannot be retrieved directly from your mail server (but you may be able to archive this mail directly from your mail client).

To archive directly from a mail server, please proceed as follows:

*Open MailStore Home.
*Select the ''Archive Email'' section in the left-hand column.
*Under the ''Email Account'' section, enter your email address.
*Click on the ''Start'' button.
*Confirm your email address was entered correctly and enter your password.
[[File:Msh_archive_2.png|center|350px]]
*Click on ''OK''.

MailStore Home will attempt to determine settings automatically. If you receive a message reading ''MailStore was unable to auto-detect your '' email account settings'' enter the following information:''

[[File:Msh_archive_3.png|center|350px]]
*Your ''Server Type'': Select either ''IMAP'', ''POP3'' or ''Microsoft Exchange Server'', based on what your provider offers.
*Choose an appropriate type of ''Encryption'', contact your service provider for more information.
*Enter the ''Server Name''.
*Change your ''User Name'' if necessary.<br>'''Please Note:''' Many mail servers use your email address here.
*Click ''OK'' to complete creating the account.
*Select the Profile that you created and click ''Run'' to start archiving all available messages, or click ''Properties'' to review advanced options such as only archiving specific date ranges or specific IMAP folders.

== Archiving from an Email Client ==
MailStore Home can archive messages already stored in local mail clients such as Microsoft Outlook, Windows Mail, Windows Live Mail, Mozilla Thunderbird and Mozilla SeaMonkey.

== Archive from Microsoft Outlook, Windows Mail or Windows Live Mail ==
* Open MailStore Home.
* Select the ''Archive Email'' section in the left-hand column.
* Pick the link for the ''Email Client'' that you're using.
* MailStore Home will add a profile, click ''OK'' to confirm.
* Under Saved Profiles, click the profile that you just added.
* Click the ''Properties'' button.
* Choose the ''Identity'' (for supported mail clients).
* Choose the folders you wish to archive from and set other options as applicable (different options are available depending on the email client you're using).
* Click ''Finish''.
* Click the ''Run'' button to start archiving mail from the configured client.

=== Archive from Mozilla Thunderbird or Mozilla SeaMonkey ===
* Open MailStore Home.
* Select the ''Archive Email'' section in the left-hand column.
* Pick the link for the ''Email Client'' that you're using.
* Choose the ''Profile''.
* Choose the folder(s) you wish to archive from and set other options to your preference.
* Click ''Finish''.
* Click the ''Run'' button to start archiving mail from the configured client.

== Starting an Archiving Profile ==
Once you have created your archive profile, you need to tell MailStore Home to run a particular archiving profile when you want messages to be archived.

There are two ways to tell MailStore Home to archive messages, you can run an archiving profile from within MailStore Home or you can create a shortcut (desktop or start menu icon) to start an archiving profile.

=== Starting an Archiving Profile from within MailStore Home ===
* Open MailStore Home.
* Select the ''Archive Email'' section in the left-hand column.
* Select the profile you want to run.
* Click ''Run''.

MailStore Home will show a progress dialog as the archiving process runs.

=== Creating a shortcut to run an Archiving Profile ===
* Open MailStore Home.
* Select the ''Archive Email'' section in the left-hand column.
* Select the profile you want to run.
* Click the ''Create Shortcut on Desktop'' button.

MailStore Home will create a link on your desktop. When you launch MailStore Home using this link, MailStore Home will start archiving from the selected archiving profile immediately.

[[de:E-Mails_archivieren]]
[[en:Archiving Email]]

@@ Line 1: / Line 1: @@
 MailStore Home can archive messages from a variety of sources. Each separate source of messages will be configured in MailStore Home as an archiving profile. Different profiles can contain entirely different configurations, allowing you to archive from multiple sources into one MailStore Home archive. For example, you might archive and automatically remove messages from a mailbox with a small quota while leaving messages on an account with a large quota (e.g. Gmail).
-== Archiving from IMAP, POP3 or Microsoft Exchange server ==
+== Archiving from IMAP, POP3, Gmail or Outlook.com ==
 [[File:Msh_archive_1.png|right|350px]]
 MailStore Home can archive messages directly from IMAP and POP3 servers, and Microsoft Exchange servers. Many web-based mailboxes provide IMAP access, so archiving web-based mailboxes such as Gmail, Outlook.com and AOL is often possible.

@@ Line 27: / Line 27: @@
 == Archiving from an Email Client ==
-MailStore Home can archive messages already stored in local mail clients such as Microsoft Outlook, Windows Mail, Windows Live Mail, Mozilla Thunderbird and Mozilla SeaMonkey.
+MailStore Home can archive messages already stored in local mail clients such as Microsoft Outlook, Mozilla Thunderbird and Mozilla SeaMonkey.
-== Archive from Microsoft Outlook, Windows Mail or Windows Live Mail ==
+== Archive from Microsoft Outlook ==
 * Open MailStore Home.
 * Select the ''Archive Email'' section in the left-hand column.

@@ Line 40: / Line 40: @@
 * Click ''Finish''.
 * Click the ''Run'' button to start archiving mail from the configured client.
 === Archive from Mozilla Thunderbird or Mozilla SeaMonkey ===

@@ Line 20: / Line 20: @@
 [[File:Msh_archive_3.png|center|350px]]
-*Your ''Server Type'': Select either ''IMAP'', ''POP3'' or ''Microsoft Exchange Server'', based on what your provider offers.
+*Your ''Server Type'' and encryption: Select either ''IMAP'', ''POP3'' or ''Microsoft Exchange Server'', based on what your provider offers.
 *Enter the ''Server Name''.
 *Change your ''User Name'' if necessary.<br>'''Please Note:''' Many mail servers use your email address here.