View source for Archiving Emails from Microsoft Exchange 2003

== Creating a Central User to Access Mailboxes ==
With MailStore, some or all mailboxes of an Exchange server can be archived in a single step. All necessary preparations, such as creating MailStore users, can be made automatically. The archiving process can be executed manually or automatically according to a schedule.

Before the archiving process can be set up in MailStore, a user with access to all mailboxes to be archived has to be created.

'''Important notice:''' Microsoft Exchange Server 2003, Service Pack 2 (SP2) is required.

* Create user with full access to all mailboxes. This user does not have to have his or her own Exchange mailbox.
* Start the Microsoft Exchange System Manager. It is generally located in the Start menu under Microsoft Exchange | System-Manager.
* From the tree structure, select the appropriate Exchange server, the storage group (e.g. First Storage Group) and the mailbox store.
* Right-click onto the mailbox store and select Properties. Click on the Security tab.
* Click on Add to add the new MailStore user and grant the Send As and Receive As permissions by marking the appropriate checkboxes.

[[File:Xchg_mailboxes_04.png|center|296px]]
[[File:Xchg_mailboxes_05.png|center|296px]]

== Setting Up Journaling ==
Before the archiving process can be set up in MailStore, Journaling has to be set up for the Exchange server. Please proceed as described below:

=== Step 1: Activating Envelope Journaling ===

Please note: Envelope Journaling is first available for Exchange 2000 Server with Post-Service Pack 3 and Exchange Server 2003 with Service Pack 1.

Start MailStore Client and log on as MailStore administrator. Click on Management Shell and enter the following command:

  exejcfg

The Envelope Journaling feature in Microsoft Exchange is now activated. After pressing Enter, a success message should appear on the screen:

  Successfully ENABLED Envelope Journaling for COMPANY

=== Step 2: Creating a Mailbox for Journaling ===

Create a new user whose Exchange mailbox is to be used for Journaling. Through the console Active Directory Users and Computers, add a new user with a meaningful name, e.g. journal.

=== Step 3: Configuring the New Mailbox as Journal Mailbox ===

Open the Exchange System Manager. In the tree Server, open the server name as well as the first storage group. Right-click on Mailbox Store and select Properties.

The dialog window Mailbox Store Properties opens:

[[File:Xchg_jour_2003_01_de.png|center|600px]]

* Mark the checkbox Archive all messages sent or received by mailboxes on this store.
* Click on Browse.
* Enter the name of the new user, e.g. journal.
* Click on Check Names. The name will be underlined and provided with additional information.
* Click on OK.
* In the Properties dialog window, click on OK again.

Please keep in mind that in complex Microsoft Exchange environments it may take a few minutes until the Journaling settings become active.

Important notice: Before MailStore can access the new Journal mailbox for archiving, it may be necessary for you to log on to this mailbox once using Outlook Web Access (OWA), for example.