Archiving Emails from Gmail - Revision history

Ltalaschus at 15:27, 28 December 2021

2021-12-28T15:27:24Z

Dweuthen at 16:12, 9 January 2018

2018-01-09T16:12:53Z

Bmeyn at 14:21, 12 December 2016

2016-12-12T14:21:27Z

Bmeyn: Created page with "{{Implementation_Guide_Preamble|Gmail}}
'''Please note:''' The following steps describe the setup for archiving a Gmail mailbox where the mailbox owner autho..."

2016-04-19T13:35:06Z

Created page with "{{Implementation_Guide_Preamble|Gmail}} <p class="msnote">'''Please note:''' The following steps describe the setup for archiving a Gmail mailbox where the mailbox owner autho..."

New page

{{Implementation_Guide_Preamble|Gmail}}
<p class="msnote">'''Please note:''' The following steps describe the setup for archiving a Gmail mailbox where the mailbox owner authorizes mailbox access by MailStore Server through OAuth. For archiving single Google Apps mailboxes by an administrator, please use the corresponding [[Archiving_Emails_from_Google_Apps#Archiving_Individual_Mailboxes|Google Apps profile]].
</p>

By following the procedure described here, a single Gmail mailbox can be archived for a specific MailStore user. The archiving process can be executed manually or automatically.

Setting up archiving processes for Gmail mailboxes is done using archiving profiles. General information about archiving profiles is available in chapter [[Email_Archiving_with_MailStore_Basics#Working_with_Archiving_Profiles|Working with Archiving Profiles]].

For each mailbox, please proceed as follows:
* Users can only archive their own mailboxes to their personal user archive. To archive the emails of other users, you have to be logged on to MailStore Client as MailStore administrator. Only MailStore administrators can archive the emails of other users.
* Click on ''Archive Email''.
* To create a new archiving profile, select ''Gmail'' from the ''Email Servers'' list in the ''Create Profile'' area of the application window.
* A wizard opens guiding you through the setup process.
*:[[File:arch_gmail_01.png|center|350px]]
* Enter the ''Email Address'' into the designated field.
* To archive a Gmail mailbox, the mailbox owner has to authorize access by MailStore Server to the mailbox. For this, click on ''Authorize''.
* The dialog to grant access to a Gmail mailbox to MailStore opens. The mailbox owner might need to log in to Google according to his or her security configuration.
* After logging in successfully, you have to allow email access by MailStore Server. Click on the respective button to do this.
*:[[File:arch_gmail_02.png|center|350px]]
* With the option ''Archive Spam'' you can optionally archive emails that have been marked as SPAM by Google.
* Click on ''Next''.
* Customize the [[Email_Archiving_with_MailStore_Basics#Specifying_Filter_Criteria_for_Archiving|filter]] and the [[Email_Archiving_with_MailStore_Basics#Deleting_Emails_after_Archiving|deletion rules]]. By default, no emails will be deleted from a mailbox. The timeout value only has to be adjusted as needed.
*:[[File:arch_gmail_03.png|center|350px]]
* Click on ''Next''.
* If logged on to MailStore Server as administrator, the target archive can be specified at the next step. Select the archive of the user for whom the mailbox is to be archived.
*:[[File:arch_gmail_04.png|center|350px]]
* At the last step, a name for the new archiving profile can be specified. After clicking on ''Finish'', the archiving profile will be listed under ''Saved Profiles'' and can be run immediately or automatically.

[[de:E-Mail-Archivierung von Gmail]]
[[en:Archiving Emails from Gmail]]

@@ Line 1: / Line 1: @@
 {{Implementation_Guide_Preamble|Gmail}}
-<p class="msnote">'''Please note:''' The following steps describe the setup for archiving a Gmail mailbox where the mailbox owner authorizes mailbox access by MailStore Server through OAuth. For archiving single Google Apps mailboxes by an administrator, please use the corresponding [[Archiving_Emails_from_Google_Apps#Archiving_Individual_Mailboxes|Google&nbsp;Apps profile]].
+<p class="msnote">'''Please note:''' The following steps describe the setup for archiving a Gmail mailbox where the mailbox owner authorizes mailbox access by MailStore Server through OAuth. For archiving single Google Workspace mailboxes by an administrator, please use the corresponding
 </p>

@@ Line 26: / Line 26: @@
 *:[[File:arch_gmail_04.png|center|350px]]
 * At the last step, a name for the new archiving profile can be specified. After clicking on ''Finish'', the archiving profile will be listed under ''Saved Profiles'' and can be run immediately or automatically.
 [[de:E-Mail-Archivierung von Gmail]]
 [[en:Archiving Emails from Gmail]]

@@ Line 15: / Line 15: @@
 * Enter the ''Email Address'' into the designated field.
 * To archive a Gmail mailbox, the mailbox owner has to authorize access by MailStore Server to the mailbox. For this, click on ''Authorize''.
-* The dialog to grant access to a Gmail mailbox to MailStore opens. The mailbox owner might need to log in to Google according to his or her security configuration.
+* A browser windows to grant access to a Gmail mailbox to MailStore opens. The mailbox owner might need to log in to Google according to his or her security configuration.
 * After logging in successfully, you have to allow email access by MailStore Server. Click on the respective button to do this.
 * With the option ''Archive Spam'' you can optionally archive emails that have been marked as SPAM by Google.
 * Click on ''Next''.

Archiving Emails from Gmail - Revision history

Ltalaschus at 15:27, 28 December 2021

Dweuthen at 16:12, 9 January 2018

Bmeyn at 14:21, 12 December 2016

Bmeyn: Created page with "{{Implementation_Guide_Preamble|Gmail}} '''Please note:''' The following steps describe the setup for archiving a Gmail mailbox where the mailbox owner autho..."

Bmeyn: Created page with "{{Implementation_Guide_Preamble|Gmail}}
'''Please note:''' The following steps describe the setup for archiving a Gmail mailbox where the mailbox owner autho..."