Archiving Emails from Microsoft Exchange 2016 - Revision history

Rjansen at 12:40, 20 February 2026

2026-02-20T12:40:23Z

Ltalaschus at 08:22, 19 September 2023

2023-09-19T08:22:54Z

Ltalaschus at 12:55, 15 September 2023

2023-09-15T12:55:03Z

Ltalaschus at 11:52, 8 September 2023

2023-09-08T11:52:08Z

Ltalaschus: /* Method 2: Setting up the service account through the Exchange Management Shell */

2019-09-13T10:36:15Z

Method 2: Setting up the service account through the Exchange Management Shell

Ltalaschus: /* Method 2: Setting up the service account through the Exchange Management Shell */

2019-09-13T10:34:52Z

Method 2: Setting up the service account through the Exchange Management Shell

Dweuthen at 16:16, 9 January 2018

2018-01-09T16:16:33Z

Bmeyn at 10:51, 25 January 2016

2016-01-25T10:51:26Z

Bmeyn: Created page with "{{Implementation Guide Preamble|Microsoft Exchange 2016}} == Synchronizing Users == {{Archiving Exchange Synchronizing Users|Microsoft Exchange 2016}} == Archiving Individual..."

2015-10-21T16:49:20Z

Created page with "{{Implementation Guide Preamble|Microsoft Exchange 2016}} == Synchronizing Users == {{Archiving Exchange Synchronizing Users|Microsoft Exchange 2016}} == Archiving Individual..."

New page

{{Implementation Guide Preamble|Microsoft Exchange 2016}}

== Synchronizing Users ==
{{Archiving Exchange Synchronizing Users|Microsoft Exchange 2016}}
== Archiving Individual Mailboxes ==
{{Archiving Single Mailbox Preamble|Microsoft Exchange 2016}}
{{Archiving Exchange Single Mailbox}}

== Archiving Multiple Exchange Mailboxes Centrally ==
{{Archiving Multiple Mailboxes Preamble|Microsoft Exchange 2016}}

=== Step 1: Setting up a service account for accessing mailboxes ===
To archive multiple mailboxes at once, a service account with access access to all mailboxes to be archived needs to be created first. To be able to set up such an account, you must be a member of the ''Organization Management'' role group. There are two methods to configure the service account:

==== Method 1: Setting up the service account through the ''Exchange admin center'' ====

* Create an unprivileged domain user (e.g. ''MailStore Server'').
* Log on to the ''Exchange admin center'' of your Microsoft Exchange environment.
* Navigate to ''permissions''.
* Under ''admin roles'' select ''+ (New)''.
*: [[Image:Arch_exchange2013_multi_01.png|center|550px]]
* Enter a meaningful name (e.g. ''MailStore Impersonation'') and description for the new role group.
* Under ''Roles'' add the role ''ApplicationImpersonation''.
* Under ''Members'' add the user you've created above.
* Click on ''Save'' to create the new role group.
* Continue with step 2.

==== Method 2: Setting up the service account through the ''Exchange Management Shell'' ====

* Create an unprivileged domain user (e.g. ''mailstore@example.com'').
* Open a Microsoft Exchange Management Shell session on the Microsoft Exchange 2016 Server.
* Enter the following command:
<div style="margin-left: 2.5em;">
<source lang="powershell" smart-tabs="true" toolbar="false" gutter="false">
New-ManagementRoleAssignment -Name:"MailStore Impersonation" -Role:ApplicationImpersonation -User:mailstore@example.com
</source>
</div>
* ''Optional:'' Enter the following command to check the role assigment:
<div style="margin-left: 2.5em;">
<source lang="powershell" smart-tabs="true" toolbar="false" gutter="false">
Get-ManagementRoleAssignment -Role:ApplicationImpersonation -RoleAssigneeType:User | Format-List *

Get-ManagementRoleAssignment -Identity:"MailStore Impersonation" | Format-List *
</source>
</div>
* ''Optional:'' Enter the following command to remove the role assigment:
<div style="margin-left: 2.5em;">
<source lang="powershell" smart-tabs="true" toolbar="false" gutter="false">
Remove-ManagementRoleAssignment "MailStore Impersonation"
</source>
</div>

=== Step 2: Configuration of MailStore Server ===
{{Archiving Exchange Multiple Mailboxes}}

== Archiving Incoming and Outgoing Emails Directly ==
{{Archiving Exchange Journal Mailbox Preamble|Microsoft Exchange 2016}}

=== Step 1: Creating a Mailbox for Journaling ===
{{Archiving Exchange Create Journal Mailbox|2013}}
=== Step 2: Configuring Exchange Journaling ===
{{Configuring Exchange Journaling Preamble|Microsoft Exchange 2016}}
==== Alternative 1: Configure Standard Journaling ====
* Log on to the ''Exchange admin center'' of your Microsoft Exchange environment.
* Select the ''servers'' menu item.
* On the ''databases'' tab, doubleclick on the mailbox database for which you want to set up journaling.
* Select the ''maintenance'' tab.
* Click on ''browse...'' next to the ''Journal recipient:'' box.
* Select the user that was created in step 1 from the recipient list and confirm with ''OK''.
*:[[File:Xchg_jour_2013_02a.png|center|480px]]
* Click on ''save'' to confirm the changes.

==== Alternative 2: Configure Premium Journaling ====
* Log on to the ''Exchange admin center'' of your Microsoft Exchange environment.
* Select the ''compliance management'' menu item.
* On the ''journal rules'' tab, click on ''+ (New)''.
* The dialog window ''New Journal Rule'' opens:
*:[[File:Xchg_jour_2013_02b.png|center|480px]]
* Enter a name for the journal rule, e.g. ''Journaling''.
* In the ''If the message is sent to or received from...'' section select whether the rule should apply to all messages or to specific users or groups.
* Under ''Journal the following messages...'', choose whether to capture all messages, internally sent messages only, or only those messages with an external sender or recipient.
* In the ''Send journal reports to:'' box, enter the email address of the user created in step 1.
* Click on ''save'' to activate the rule. Please keep in mind that in complex Microsoft Exchange environments it may take several minutes until the new rule becomes effective.

=== Step 3: Configuration of MailStore Server ===
{{Archiving Exchange Journal Mailbox}}

== Archiving Public Folders ==
{{Archiving Exchange Public Folders Preamble|Exchange 2016}}
* Log on to the ''Exchange admin center'' of you Microsoft Exchange environment as an Exchange admin.
* Navigate to ''public folders''.
* Click on the ''Ellipsis (…)'' and select ''Root permissions''.
*: [[File:Arch_exchange2013_pf_01.png|center|480px]]
* A new browser window opens. Click on ''+ (Add)''.
* Use ''Browse'' to choose the Exchange user you want to grant permissions.
* Choose ''Custom'' as ''Permission level'' and grant ''Read items'' and ''Delete all'' permissions.
*: [[File:Arch_office365_pf_02.png|center|347px]]
* Click on ''Save''.
* Enable the option ''Apply changes to this public folder and all its subfolders.''
* Click on ''Save''.
* Click on ''Close'' after saving has been completed successfully.
=== Step 3: Setting up the Archiving Process ===
{{Archiving Exchange Public Folder}}

== Archiving Shared Mailboxes ==
{{Archiving Exchange Shared Mailbox}}

== Throttling in Exchange 2016 ==
{{Archiving Exchange Throttling|2016}}
[[de:E-Mail-Archivierung von Microsoft Exchange 2016]]
[[en:Archiving_Emails_from_Microsoft_Exchange_2016]]

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 [[#Step_1:_Setting_up_a_service_account_for_accessing_mailboxes|here]].
 {{Archiving Exchange Multiple Archive Mailboxes}}
 == Weblinks ==

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 == Shared Mailboxes ==
 {{Archiving Exchange Shared Mailbox}}
 == Archiving Individual Archive Mailboxes ==
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 {{Archiving Exchange Single Archive Mailbox}}
-== Throttling in Exchange 2016 ==
+== Archiving Multiple Exchange Archive Mailboxes Centrally ==
-{{Archiving Exchange Throttling|2016}}
+{{Archiving Multiple Archive Mailboxes Preamble|Microsoft Exchange 2016}}
 == Weblinks ==

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 {{Archiving Exchange Shared Mailbox}}
-== Archive Mailboxes ==
+== Archiving Individual Archive Mailboxes ==
-{{Archiving Exchange Archive Mailboxes Preamble}}
+{{Archiving Single Archive Mailbox Preamble|Microsoft Exchange 2016}}
 == Throttling in Exchange 2016 ==

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 </source>
 </div>
-* ''Optional:'' Enter the following command to check the role assigment:
+* ''Optional:'' Enter the following command to check the role assignment:
 <div style="margin-left: 2.5em;">
 <source lang="powershell" smart-tabs="true" toolbar="false" gutter="false">

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 == Throttling in Exchange 2016 ==
 {{Archiving Exchange Throttling|2016}}
 [[de:E-Mail-Archivierung von Microsoft Exchange 2016]]
 [[en:Archiving_Emails_from_Microsoft_Exchange_2016]]

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 {{Archiving Exchange Journal Mailbox}}
-== Archiving Public Folders ==
+== Public Folders ==
 {{Archiving Exchange Public Folders Preamble|Exchange 2016}}
 * Log on to the ''Exchange admin center'' of you Microsoft Exchange environment as an Exchange admin.
@@ Line 103: / Line 103: @@
 {{Archiving Exchange Public Folder}}
-== Archiving Shared Mailboxes ==
+== Shared Mailboxes ==
 {{Archiving Exchange Shared Mailbox}}
 == Throttling in Exchange 2016 ==