Choosing the Right Archiving Strategy - Revision history

Ltalaschus: /* Implementation */

2025-05-07T14:52:21Z

Implementation

Bmeyn at 09:49, 10 March 2021

2021-03-10T09:49:08Z

Bmeyn at 08:01, 8 March 2021

2021-03-08T08:01:46Z

Bmeyn: /* Implementation */

2020-07-14T16:15:21Z

Implementation

Bmeyn: /* Advantages */

2019-06-25T12:25:27Z

Advantages

Dweuthen at 17:22, 22 February 2019

2019-02-22T17:22:03Z

Ltalaschus: /* Implementation */

2015-09-07T15:06:47Z

Implementation

Ltalaschus: /* Implementation */

2015-09-07T15:06:31Z

Implementation

Dweuthen at 13:53, 24 June 2014

2014-06-24T13:53:03Z

Admin: /* Implementation */

2011-01-21T13:15:24Z

Implementation

@@ Line 24: / Line 24: @@
 === Implementation ===
 * With [[Archiving_Emails_from_Microsoft_Exchange|Microsoft Exchange]] by archiving the Journal mailbox
 * With IMAP-compatible email servers such as MDaemon, Kerio Connect or IceWarp Server by [[Archiving_IMAP_and_POP3_Multidrop_Mailboxes|archiving multipdrop mailboxes]] (also called catchall mailboxes)
 * In all other cases and in companies without their own email server by using the [https://help.mailstore.com/en/gateway MailStore Gateway] free of charge

@@ Line 1: / Line 1: @@
 MailStore Server offers several options for archiving emails.
-{{#ev:youtube|https://youtu.be/hfmDrMWTZNY|350|right|''Tech Tip: Choosing the right archiving strategy''}}
+{{#ev:youtube|https://youtu.be/hfmDrMWTZNY|350|right|''Tech Tip: Choosing the Right Archiving Strategy''}}
 You can archive all incoming and outgoing emails automatically as well as archive emails from email server mailboxes and from email clients and files.

← Older revision		Revision as of 08:01, 8 March 2021
Line 1:		Line 1:
−	MailStore Server offers several options for archiving emails. Choosing the right archiving strategy depends on the email infrastructure (e.g. email server and email clients) on one hand, and company objectives on the other.	+	MailStore Server offers several options for archiving emails.
		+	{{#ev:youtube\|https://youtu.be/hfmDrMWTZNY\|350\|right\|''Tech Tip: Choosing the right archiving strategy''}}
		+
		+	You can archive all incoming and outgoing emails automatically as well as archive emails from email server mailboxes and from email clients and files.
		+
		+	Choosing the right archiving strategy depends on the email infrastructure (e.g. email server and email clients) on one hand, and company objectives on the other.
		+
		+	Our Tech Tip video provides an overview.
		+	<br clear="all">

	== Archiving All Incoming and Outgoing Emails Automatically ==		== Archiving All Incoming and Outgoing Emails Automatically ==

@@ Line 16: / Line 16: @@
 === Implementation ===
 * With [[Archiving_Emails_from_Microsoft_Exchange|Microsoft Exchange]] by archiving the Journal mailbox
-* With IMAP-compatible email servers such as MDaemon, Kerio Connect or IceWarp MailServer by [[Archiving_IMAP_and_POP3_Multidrop_Mailboxes|archiving multipdrop mailboxes]] (also called catchall mailboxes)
+* With IMAP-compatible email servers such as MDaemon, Kerio Connect or IceWarp Server by [[Archiving_IMAP_and_POP3_Multidrop_Mailboxes|archiving multipdrop mailboxes]] (also called catchall mailboxes)
 * In all other cases and in companies without their own email server by using the [https://help.mailstore.com/en/gateway MailStore Gateway] free of charge

@@ Line 5: / Line 5: @@
 === Advantages ===
-* Completeness of the archive is guaranteed
+* Completeness of the archive
-* Emails cannot be manipulated before archiving
+* Emails cannot be manipulated or deleted before archiving
-* Meeting legal requirements is made possible or greatly facilitated
+* This helps to meet a growing number of compliance requirements
-−
 === Disadvantages ===
 * If private emails are allowed in the company, this archiving method may cause difficulties regarding the privacy laws of some countries. In this case, a company-wide ban of all private email communication, a contractual agreement with the employees or approval of an employee organization would be required

@@ Line 1: / Line 1: @@
-MailStore Server offers several options for archiving emails. Choosing the right archiving strategy depends on the email infrastucture (e.g. email server and email clients) on one hand, and company objectives on the other.
+MailStore Server offers several options for archiving emails. Choosing the right archiving strategy depends on the email infrastructure (e.g. email server and email clients) on one hand, and company objectives on the other.
-= Archiving All Incoming and Outgoing Emails Automatically =
+== Archiving All Incoming and Outgoing Emails Automatically ==
 With this archiving method, all emails are archived before they are delivered to the user mailboxes.
-==Advantages==
+=== Advantages ===
 * Completeness of the archive is guaranteed
 * Emails cannot be manipulated before archiving
 * Meeting legal requirements is made possible or greatly facilitated
-==Disadvantages==
+=== Disadvantages ===
 * If private emails are allowed in the company, this archiving method may cause difficulties regarding the privacy laws of some countries. In this case, a company-wide ban of all private email communication, a contractual agreement with the employees or approval of an employee organization would be required
 * The workload of the email server and the amount of data is not reduced because all emails are still delivered and stored in the mailboxes
 * Emails can only be allocated to users as sent or received object; a reproduction of the mailbox folder structure is not possible
-==Implementation==
+=== Implementation ===
 * With [[Archiving_Emails_from_Microsoft_Exchange|Microsoft Exchange]] by archiving the Journal mailbox
 * With IMAP-compatible email servers such as Novell GroupWise, Kerio MailServer or MDaemon by [[Archiving_IMAP_and_POP3_Multidrop_Mailboxes|archiving multipdrop mailboxes]] (also called catchall mailboxes)
 * In all other cases and in companies without their own email server by using the [[MailStore Proxy|MailStore Proxy Server]] free of charge
-==Appendix: One-time Archiving of Existing Emails==
+== Archiving of Individual Mailboxes ==
-In addition to archiving future emails, preexisting emails should also be archived and made available permanently to your company. This one-time process should include emails in decentralized storage (e.g. PST files or the users' email clients). At the same time, older emails (e.g. more than two years old) can be deleted from the mailboxes automatically after archiving. This frees up storage space on the email server and simplifies backup procedures. All emails remain accessible to users via the MailStore archive.
+With this archiving method, emails are archived from the individual mailboxes of the users. This can be achieved by archiving the mailboxes directly from the email server or, if that is not possible, by archiving of email clients.
-= Time-controlled Execution of Archiving Tasks =
+=== Advantages ===
 * The folder structure of the archived mailboxes, email clients or PST files is applied to the archive facilitating access to the archived emails
 * The archived emails can be deleted from the mailboxes according to pre-defined rules permanently reducing the workload of the email server
-==Disadvantages==
+=== Disadvantages ===
 * Emails can be deleted or manipulated before archiving, even if the archiving intervals are very short
 * Meeting legal requirements cannot, or only with difficulty, be implemented
 [[de:Auswahl der richtigen Archivierungsstrategie]]