Compliance General - Revision history

Ltalaschus: /* Auditor Access */

2025-09-19T08:48:01Z

Auditor Access

2025-02-05T13:29:36Z

2020-05-15T11:45:52Z

Auditor Access

2019-02-14T14:58:13Z

2018-11-12T14:54:38Z

Auditor Access

2018-06-08T09:15:51Z

Auditor Access

2018-06-08T09:12:58Z

Auditor Access

2018-04-18T09:15:45Z

Retention Policies

2018-04-17T12:47:57Z

Retention Policies

2017-03-28T14:18:03Z

Archive Access

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 * [[File:Compliance_general_auditor_01.png|right|350px]]Under ''Auditor Access'', click on ''Create Auditor User...''.
 * In the ''Create Auditor User'' window, specify a password for the new auditor user. The password must meet the [[Notes on Password Complexity|complexity rules]]. The user name is generated automatically.
-* Click on ''OK'' to create the new user.<br clear=all />
+* Click on ''OK'' to create the new user.
 Using MailStore Client, the auditor user can now log on to MailStore Server and browse the archive. However, an auditor user can neither archive or export any emails nor change his or her own password.

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 == Password Policy ==
 By clicking on the corresponding button, the password policy for MailStore integrated users, which is enabled by default, can be disabled or re-enabled. Making changes to this settings requires confirmation by entering the admin password. Optionally, a reason for the change may be entered, which is recorded as part of the audit log entry in the audit protocol.
 <p class="msnote">'''Important notice:''' Disabling the password policy puts the security of your archive at risk. Thus disabling the policy is not recommended.</p>

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 == Auditor Access ==
-With the ''Auditor Access'' feature, a special user can be set up in MailStore who has read-access to all user archives. Please note that a free MailStore user license is necessary to create the auditor user.
+With the ''Auditor Access'' feature, a special user can be set up in MailStore who has read-access to all user archives that exist creation time of that auditor user. Please note that a free MailStore user license is necessary to create the auditor user.
 * [[File:Compliance_general_auditor_01.png|right|350px]]Under ''Auditor Access'', click on ''Create Auditor User...''.

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 * Click on ''OK'' to create the new user.<br clear=all />
 Using MailStore Client, the auditor user can now log on to MailStore Server and browse the archive. However, an auditor user can neither archive or export any emails nor change his or her own password.
 [[de:Compliance Allgemein]]
 [[en:Compliance General]]

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 == Auditor Access ==
-With the ''Auditor Access'' feature, a special user can be set up in MailStore who has read-access to all user archives. Pleae note that a free MailStore user license is necessary to create the auditor user.
+With the ''Auditor Access'' feature, a special user can be set up in MailStore who has read-access to all user archives. Please note that a free MailStore user license is necessary to create the auditor user.
 * [[File:Compliance_general_auditor_01.png|right|350px]]Under ''Auditor Access'', click on ''Create Auditor User...''.

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 == Retention Policies ==
+By default, MailStore allows the immediate deletion of archived emails by users with the privilege ''Delete Emails''. With retention policies you can specify the maximum and minimum retention period of either all messages or only those that match certain search criteria. At the end of the retention period messages can be deleted from the archive either automatically by a corresponding retention policy or manually by users with sufficient privileges.
 * [[File:Retention_Policies_01.png|right|350px]]Under ''Retention Policies'', click on ''Change...''.
-* [[Retention_Policies|Configure retention policies]] according to your needs.
+* Configure [[Retention_Policies|retention policies]] according to your needs.
 * Click ''OK'' to confirm.<br clear=all />

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 == Retention Policies ==
-By default, MailStore allows the immediate deletion of archived emails by users with the privilege ''Delete Emails''. By specifying a retention policy in MailStore you can define the earliest point in time at which emails may be removed from the archive.
+By default, MailStore allows the immediate deletion of archived emails by users with the privilege ''Delete Emails''. By specifying retention policies in MailStore you can define the earliest point in time at which emails may be removed from the archive manually and at which time emails will get deleted automatically.
-* [[File:Compliance_general_retention_01.png|right|350px]]Under ''Retention Policies'', click on ''Change...''.
+* [[File:Retention_Policies_01.png|right|350px]]Under ''Retention Policies'', click on ''Change...''.
-* Using the slide control, set the earliest point in time from which on archived emails may be deleted.
+* [[Retention_Policies|Configure retention policies]] according to your needs.
-* Click on ''OK'' to confirm.<br clear=all />
+* Click ''OK'' to confirm.<br clear=all />
 == Legal Hold ==

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 == Archive Access ==
-With this option, access to the archives of other users by MailStore administrators can be unblocked or blocked. By default, MailStore administrators cannot access or search through other users' archive contents.
+With this setting, access to the archives of other users by MailStore administrators can be unblocked or blocked. By default, MailStore administrators cannot access or search through other users' archive contents.
 If archive access is blocked, other users' archive folders are not visible in the main menu tree and MailStore administrators do not have access to any emails archived therein. In this case, administrative tasks such as renaming folders can only be performed through the main menu item [[Archives|Administrative Tools > Users and Archives > Archives]].