Exporting Email - Revision history

Rjansen at 10:45, 23 March 2026

2026-03-23T10:45:37Z

Ltalaschus: /* Working with Exporting Profiles */

2026-01-29T12:42:58Z

Working with Exporting Profiles

Ltalaschus: /* Starting an Export */

2021-11-03T10:52:52Z

Starting an Export

Ltalaschus: /* Starting an Export */

2021-11-03T10:52:30Z

Starting an Export

Ltalaschus: /* Starting an Export */

2021-11-03T10:48:00Z

Starting an Export

Bmeyn: /* Available Export Destinations */

2021-04-20T16:14:04Z

Available Export Destinations

Bmeyn at 15:39, 14 July 2020

2020-07-14T15:39:45Z

Dweuthen: /* Available Export Destinations */

2020-01-28T15:06:14Z

Available Export Destinations

Dweuthen: /* Email Files */

2020-01-28T15:05:08Z

Email Files

Bmeyn: /* Starting an Export */

2019-12-10T15:45:20Z

Starting an Export

@@ Line 6: / Line 6: @@
 === Email Server ===
 *'''Microsoft&nbsp;365 Mailbox''' - A folder named ''MailStore Export'' is created in the Microsoft&nbsp;365 mailbox into which emails are copied. If the option ''Retain folder structure'' is checked, the archive's folder hierarchy will be created in the destination, otherwise all email will be stored in the same folder.
 *'''Exchange Mailbox''' - A folder named ''MailStore Export'' is created in the Exchange mailbox into which emails are copied. If the option ''Retain folder structure'' is checked, the archive's folder hierarchy will be created in the destination, otherwise all email will be stored in the same folder.
 *'''Google Workspace''' - A folder named ''MailStore Export'' is created in a Google Workspace mailbox into which emails are copied.

@@ Line 40: / Line 40: @@
 Such an exporting profile could contain the following information:
-* WHAT: Mailbox p.berten@company.com
+* WHAT: Archive of alexis.page@example.com
-* TO: Exchange Server EXCHANGE01
+* TO: Exchange Server exchange.example.com
 Like archiving profiles, existing export profiles can be executed, modified, deleted or even executed automatically. Further details can be found in the chapters [[Email_Archiving_with_MailStore_Basics#Working_with_Archiving_Profiles|Working with Archiving Profiles]] and [[Email_Archiving_with_MailStore_Basics#Automating_the_Archiving_Process|Automating the Archiving Process]]
-<p class="msnote">'''Important notice:''' Be aware that an export does not verify if the messages already exist in the destination. Therefore duplicates are created in the selected destination when re-executing an export profile multiple times. Thus is is not recommended to automate the execution of export profiles. Only exception is the ''Directory (File System)'' export profile, where MailStore Server is able to do a comparison based on the file names.</p>
+<p class="msnote">'''Important notice:''' Be aware that an export does not verify if the messages already exist in the destination. Therefore, duplicates are created in the selected destination when re-executing an export profile multiple times. Thus it is not recommended to automate the execution of export profiles. Only exception is the ''Directory (File System)'' export profile, where MailStore Server is able to do a comparison based on the file names.</p>
 === Creating an Export Profile ===

@@ Line 24: / Line 24: @@
 == Starting an Export ==
-Depending on the user's permissions, MailStore Server allows exporting multiple emails in one step. Exporting or opening individual emails is possible at all time. In case an admin user wants to export emails of other user, [[Compliance_General#Archive_Access|Archive Access]] has to be unblocked.
+Depending on the user's permissions, MailStore Server allows exporting multiple emails in one step. Exporting or opening individual emails is possible at all time. In case an admin user wants to export emails of other users, [[Compliance_General#Archive_Access|Archive Access]] has to be unblocked.
 === Using the folder tree ===

@@ Line 24: / Line 24: @@
 == Starting an Export ==
-Depending on the user's permissions, MailStore Server allows exporting multiple emails in one step. Exporting or opening individual emails is possible at all time. In case an admin user wants to export emails of other user, [[Compliance_General#Archive_Access|Archive Access]] has to be enabled.
+Depending on the user's permissions, MailStore Server allows exporting multiple emails in one step. Exporting or opening individual emails is possible at all time. In case an admin user wants to export emails of other user, [[Compliance_General#Archive_Access|Archive Access]] has to be unblocked.
 === Using the folder tree ===

@@ Line 24: / Line 24: @@
 == Starting an Export ==
-Depending on the user's permissions, MailStore Server allows to export multiple emails in one step. Exporting or opening individual emails is possible at all time.
+Depending on the user's permissions, MailStore Server allows exporting multiple emails in one step. Exporting or opening individual emails is possible at all time. In case an admin user wants to export emails of other user, [[Compliance_General#Archive_Access|Archive Access]] has to be enabled.
 === Using the folder tree ===

@@ Line 8: / Line 8: @@
 *'''Microsoft&nbsp;365 Mailbox''' - A folder named ''MailStore Export'' is created in the Microsoft&nbsp;365 mailbox into which emails are copied. If the option ''Retain folder structure'' is checked, the archive's folder hierarchy will be created in the destination, otherwise all email will be stored in the same folder.
 *'''Exchange Mailbox''' - A folder named ''MailStore Export'' is created in the Exchange mailbox into which emails are copied. If the option ''Retain folder structure'' is checked, the archive's folder hierarchy will be created in the destination, otherwise all email will be stored in the same folder.
-*'''G&nbsp;Suite''' - A folder named ''MailStore Export'' is created in a G&nbsp;Suite mailbox into which emails are copied.
+*'''Google Workspace''' - A folder named ''MailStore Export'' is created in a Google Workspace mailbox into which emails are copied.
 *'''Gmail''' - A folder named ''MailStore Export'' is created in a Gmail mailbox into which emails are copied.
 *'''IMAP mailbox''' - A folder named ''MailStore Export'' is created in an IMAP mailbox into which emails are copied. If the option ''Retain folder structure'' is checked, the archive's folder hierarchy will be created in the destination, otherwise all email will be stored in the same folder.

@@ Line 1: / Line 1: @@
-MailStore provides several functions regarding the export of archived emails. Emails can be exported directly into server mailboxes, or to the file system as individual email files (EML or MSG format), for example.
+MailStore Server provides several options to export archived emails. Emails can be exported directly into server mailboxes or to the file system as individual email files (EML or MSG format), for example.
 '''Please note:''' Backup strategies (a backup of the entire archive) are discussed separately in the article [[Backup and Restore]].
@@ Line 6: / Line 6: @@
 === Email Server ===
-*'''Exchange mailbox''' - A folder named ''MailStore Export'' is created in the Exchange mailbox into which emails are copied. If the option ''Retain folder structure'' is checked, the archive's folder hierarchy will be created in the destination, otherwise all email will be stored in the same folder.
+*'''Microsoft&nbsp;365 Mailbox''' - A folder named ''MailStore Export'' is created in the Microsoft&nbsp;365 mailbox into which emails are copied. If the option ''Retain folder structure'' is checked, the archive's folder hierarchy will be created in the destination, otherwise all email will be stored in the same folder.
-*'''Google Apps''' - A folder named ''MailStore Export'' is created in a Google Apps mailbox into which emails are copied.
+*'''Exchange Mailbox''' - A folder named ''MailStore Export'' is created in the Exchange mailbox into which emails are copied. If the option ''Retain folder structure'' is checked, the archive's folder hierarchy will be created in the destination, otherwise all email will be stored in the same folder.
 *'''Gmail''' - A folder named ''MailStore Export'' is created in a Gmail mailbox into which emails are copied.
 *'''IMAP mailbox''' - A folder named ''MailStore Export'' is created in an IMAP mailbox into which emails are copied. If the option ''Retain folder structure'' is checked, the archive's folder hierarchy will be created in the destination, otherwise all email will be stored in the same folder.
@@ Line 20: / Line 21: @@
 * '''Outlook PST File''' - A folder named ''MailStore Export'' is created in a Microsoft Outlook PST file into which emails are copied. If the option ''Retain folder structure'' is checked, the archive's folder hierarchy will be created in the destination, otherwise all email will be stored in the same folder.
-'''Please note:''' EML files can be opened independently from MailStore by double-clicking and moving to applications such as Mozilla Thunderbird via drag & drop. Outlook MSG files can be opened or archived directly with all versions of Microsoft Outlook.
+'''Please note:''' EML files can be opened independently from MailStore Server by double-clicking and moving to applications such as Mozilla Thunderbird via drag & drop. Outlook MSG files can be opened or archived directly with all versions of Microsoft Outlook.
 == Starting an Export ==
-Depending on the user's permissions, MailStore allows to export multiple emails in one step. Exporting or opening individual emails is possible at all time.
+Depending on the user's permissions, MailStore Server allows to export multiple emails in one step. Exporting or opening individual emails is possible at all time.
 === Using the folder tree ===
@@ Line 35: / Line 36: @@
 == Working with Exporting Profiles ==
-In MailStore, every exporting task is stored as an exporting profile. The exporting process is started by executing such a profile.
+In MailStore Server, every exporting task is stored as an exporting profile. The exporting process is started by executing such a profile.
 Such an exporting profile could contain the following information:
 * WHAT: Mailbox p.berten@company.com
-* TO: Exchange server EXCHANGE01
+* TO: Exchange Server EXCHANGE01
 * SCOPE: All folders except drafts
 Like archiving profiles, existing export profiles can be executed, modified, deleted or even executed automatically. Further details can be found in the chapters [[Email_Archiving_with_MailStore_Basics#Working_with_Archiving_Profiles|Working with Archiving Profiles]] and [[Email_Archiving_with_MailStore_Basics#Automating_the_Archiving_Process|Automating the Archiving Process]]
-<p class="msnote">'''Important notice:''' Be aware that an export does not verify if the messages already exist in the destination. Therefore duplicates are created in the selected destination when re-executing an export profile multiple times. Thus is is not recommended to automate the execution of export profiles. Only exception is the ''Directory (File System)'' export profile, where MailStore is able to do a comparison based on the file names.</p>
+<p class="msnote">'''Important notice:''' Be aware that an export does not verify if the messages already exist in the destination. Therefore duplicates are created in the selected destination when re-executing an export profile multiple times. Thus is is not recommended to automate the execution of export profiles. Only exception is the ''Directory (File System)'' export profile, where MailStore Server is able to do a comparison based on the file names.</p>
 === Creating an Export Profile ===
 To create a new export profile, please proceed as follows:
-* Start MailStore Client on the computer which is to execute the export. Log on as administrator if the emails of other users are to be exported as well. Only a MailStore administrator is allowed to export the emails of others.
+* Start MailStore Client on the computer which is to execute the export. Log on as administrator if the emails of other users are to be exported as well. Only a MailStore Server administrator is allowed to export the emails of others.
-* In MailStore, click on ''Export Email''.
+* Click on ''Export Email''.
 [[File:accs_export_01.png|center|450px]]

@@ Line 17: / Line 17: @@
 === Email Files ===
-*'''Directory (File System)''' - Either EML or MSG files are created (one per email). When enabling the option ''Update existing export'' only not already existing email files will be written into the target folders, or else all email files will be written again. The option ''Sign Export'' allows to ensure integrity of the exported data outside of the archive. Refer to [[Verifying a Signed Export]] for further details on how to verify integrity.
+*'''Directory (File System)''' - Either EML or MSG files are created (one per email). When enabling the option ''Update existing export'' only not already existing email files will be written into the target folders, or else all email files will be written again. The option ''Sign Export'' allows to ensure integrity of the exported data outside of the archive. Refer to [[Verifying a Signed Export]] for further details on how to verify integrity. If the option ''Retain folder structure'' is checked, the archive's folder hierarchy will be created in the destination, otherwise all email will be stored in the same folder.
-* '''Outlook PST File''' - A folder named ''MailStore Export'' is created in a Microsoft Outlook PST file into which emails are copied.
+* '''Outlook PST File''' - A folder named ''MailStore Export'' is created in a Microsoft Outlook PST file into which emails are copied. If the option ''Retain folder structure'' is checked, the archive's folder hierarchy will be created in the destination, otherwise all email will be stored in the same folder.
 '''Please note:''' EML files can be opened independently from MailStore by double-clicking and moving to applications such as Mozilla Thunderbird via drag & drop. Outlook MSG files can be opened or archived directly with all versions of Microsoft Outlook.

@@ Line 29: / Line 29: @@
 === Using the list of emails ===
-Select the emails to be exported by holding down the control key (Ctrl) and clicking onto the emails. Pressing Ctrl and A selects all emails. Right-click on the selected emails, then select ''Export to...'' from the context menu and select the export destination. A dialog appears in which additional settings may have to be specified.
+Highlight the emails to be exported by holding down the control key (Ctrl) and clicking onto the emails. Pressing Ctrl and A selects all emails. Right-click on the highlighted emails, then select ''Export to...'' from the context menu and select the export destination. A dialog appears in which additional settings may have to be specified.
 === Using the page "Export Email" ===