Storage Locations - Revision history

Ltalaschus: /* Creating an External Archive Store */

2026-03-18T10:34:35Z

Creating an External Archive Store

Ltalaschus: /* Creating an External Archive Store */

2026-01-06T16:31:07Z

Creating an External Archive Store

Bmeyn at 15:53, 28 September 2021

2021-09-28T15:53:51Z

Ltalaschus at 10:28, 9 September 2021

2021-09-09T10:28:38Z

Bmeyn: /* Setting the Status */

2018-04-18T08:42:34Z

Setting the Status

Dweuthen: /* Setting the Status */

2018-04-05T15:25:45Z

Setting the Status

Dweuthen: /* Setting the Status */

2018-04-05T15:25:08Z

Setting the Status

Ltalaschus: /* Setting the Status */

2018-03-20T10:00:30Z

Setting the Status

Dweuthen: /* Archive Store Basics */

2017-06-07T13:01:05Z

Archive Store Basics

Ltalaschus at 10:12, 3 January 2017

2017-01-03T10:12:33Z

@@ Line 54: / Line 54: @@
 {{Template:SQLDeprecation}}
-External archive stores can only be created manually. Creating a new external archive store is described in chapter [[Using External Archive Stores]].
+Managing external archive stores is described in chapter [[Using External Archive Stores]].
 == Managing Archive Stores ==

← Older revision		Revision as of 16:31, 6 January 2026
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	=== Creating an External Archive Store ===		=== Creating an External Archive Store ===
		+
		+	{{Template:SQLDeprecation}}
		+
	External archive stores can only be created manually. Creating a new external archive store is described in chapter [[Using External Archive Stores]].		External archive stores can only be created manually. Creating a new external archive store is described in chapter [[Using External Archive Stores]].

@@ Line 20: / Line 20: @@
 == Creating Archive Stores ==
-In MailStore, archive stores are created automatically and additionally can be created manually.
+In MailStore Server, internal archive stores are created automatically and additionally can be created manually. External archive stores can only be created manually.
 === Creating Internal Archive Stores Automatically ===
-MailStore Server automatically creates a new internal archive store if the active archive store (''Archive Here'') fulfills one of the following conditions:
+From time to time, MailStore Server automatically creates a new internal archive store for optimal system performance and stability. The maximum size and amount of emails are determined by MailStore Server internally.
-* There are more than 30 million emails in it
+If needed, you can limit the size that an archive store can reach at most before a new one is created to align with your backup routine. You can also configure the storage location where new archive stores will be created automatically.
-In addition, the following applies:
+<p class="msnote">'''Important notice: '''The maximum size should not be configured manually without good reason, so that MailStore Server can determine the optimal time automatically for creating a new archive store.</p>
 To change these settings, please proceed as follows:
@@ Line 42: / Line 34: @@
 * [[File:tech_storageauto_01.png|right|350px]]The ''Auto-Create Archive Stores'' dialog opens.
 * Customize the settings as preferred.
-* Under ''Base directory'' enter the directory below which you want MailStore to create the new internal archive stores. The internal archive stores that are created automatically by MailStore, including any subfolders, follow the naming scheme ''year-month'', e.g. ''2016-11''.
+* Under ''Base directory'' enter the directory below which you want MailStore Server to create the new internal archive stores. The internal archive stores that are created automatically by MailStore Server, including any subfolders, follow the naming scheme ''year-month'', e.g. ''2021-10''.
 * ''Optional: ''With the option ''Use different base directories for databases, content and search indexes'' you can configure separate directories for the individual components of an archive store. For example, you can put database and search index on a fast storage to accelerate folder operations and the MailStore search while leaving the email content files on a slower storage.
 * Click on ''OK''.<br clear=all />
@@ Line 52: / Line 44: @@
 * The ''Create New Archive Store'' wizard opens.
 * Select the option ''Internal Archive Store'' and click on ''Next''.
-* [[File:tech_storageloc_int_01.png|right|350px]]Enter a name for the new internal archive store in the ''Name'' field, e.g. ''2016-11''.
+* [[File:tech_storageloc_int_01.png|right|350px]]Enter a name for the new internal archive store in the ''Name'' field, e.g. ''2021-10''.
 * If you don't want MailStore to archive new emails in the new archive store, deselect the option ''Archive new messages here''.
-* From the name entered and the path of the master database MailStore derives a base directory for the new internal archive store. By default, MailStore stores all components of an archive store in a folder structure that is created automatically below the base directory. You can optionally either change the proposed path manually or select an existing directory; an existing directory must not contain any files or subfolders.
+* MailStore Server derives a base directory for the new internal archive store from the name entered and the path of the master database. By default, MailStore Server stores all components of an archive store in a folder structure that is created automatically below the base directory. You can optionally either change the proposed path manually or select an existing directory; an existing directory must not contain any files or subfolders.
 * ''Optional: ''With the option ''Use different base directories for databases, content and search indexes'' you can configure separate directories for the individual components of an archive store. For example, you can put database and search index on a fast storage to accelerate folder operations and the MailStore search while leaving the email content files on a slower storage.
 * Click on ''Finish'' to create the internal archive store.<br clear=all />
@@ Line 66: / Line 58: @@
 Right-click on an archive store and select the status from the ''Set Status'' submenu. As an alternative, you can select an archive store and set the status via the drop-down list in the details pane on the right of the archive store list. You can set the following status:
-* ''Archive here''<br/>In MailStore, there can only be one archive store with this status. All newly archived emails are written into this archive store. The emails are available to all MailStore users and can be located by searching and through the folder structure. Emails in this archive store can be deleted or moved according to configured user privileges and compliance settings.
+* ''Archive here''<br/>In MailStore Server, there can only be one archive store with this status. All newly archived emails are written into this archive store. The emails are available to all MailStore users and can be located by searching and through the folder structure. Emails in this archive store can be deleted or moved according to configured user privileges and compliance settings.<br/><br/><p class="msnote">'''Notice: '''If a new internal archive store has been created automatically, its status is initially set to ''Archive here''.<br/>If you set an external archive store's status to ''Archive here'', the automatic creation of internal archive stores will be suspended until you set an internal archive store to this status.</p>
 * ''Normal''<br/>Emails in archive stores with status ''Normal'' are available to all MailStore users and can be located by searching and through the folder structure. Emails in this archive store can be deleted or moved according to configured user privileges and compliance settings.
 * ''Write-Protected''<br/>Irrespective of user privileges and compliance settings, emails in write-protected archive stores can only be accessed read-only. The emails are available to all MailStore users and can be located by searching and through the folder structure. However, emails in such archive stores cannot be deleted or moved.<br/><br/><p class="msnote">'''Notice: '''Please note that file system write access to the directory of the archive store is still required and that this status prevents automatic processing of retention policies.</p>

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-A MailStore archive physically (i.e. on the storage) consists of individual archive stores, each with its own database, search indexes and data containers. By default, MailStore Server automatically creates and activates a new archive store every 5 million emails to immediately archive new emails in it.<br/>To MailStore users these archive stores are fully transparent; they have access to all archived emails in all active archive stores and thus get a logical view on the archive according to their respective privileges.
+A MailStore archive physically (i.e. on the storage) consists of individual archive stores, each with its own database, search indexes and data containers.<br/>To MailStore users these archive stores are fully transparent; they have access to all archived emails in all active archive stores and thus get a logical view on the archive according to their respective privileges.
 Under ''Administrative Tools > Storage > Storage Locations'' you can configure the parameters of the archive stores' auto-create, manually create new archive stores and manage the archive's existing archive stores. You can also view the location of the master database here.
@@ Line 20: / Line 20: @@
 == Creating Archive Stores ==
-In MailStore, archive stores can be created automatically and manually. For most environments using the auto-create feature is recommended.
+In MailStore, archive stores are created automatically and additionally can be created manually.
 === Creating Internal Archive Stores Automatically ===
-By default, MailStore Server creates a new internal archive store for about every 5 million emails and archives new emails therein. In practice, this value has proven to be suitable for most environments; therefore, when changing this default setting, do not select a value that leads to the creation of new archive stores too frequently.
+MailStore Server automatically creates a new internal archive store if the active archive store (''Archive Here'') fulfills one of the following conditions:
-<p class="msnote">'''Important notice: '''The triggers ''Quarterly'', ''Monthly'' and sizings well below 5,000,000 emails or their gigabyte equivalent should be considered deprecated and are not recommended. Future versions of MailStore may no longer support these settings.</p>
+* There are more than 30 million emails in it
 To change these settings, please proceed as follows:

@@ Line 58: / Line 58: @@
 * ''Archive here''<br/>In MailStore, there can only be one archive store with this status. All newly archived emails are written into this archive store. The emails are available to all MailStore users and can be located by searching and through the folder structure. Emails in this archive store can be deleted or moved according to configured user privileges and compliance settings.
 * ''Normal''<br/>Emails in archive stores with status ''Normal'' are available to all MailStore users and can be located by searching and through the folder structure. Emails in this archive store can be deleted or moved according to configured user privileges and compliance settings.
-* ''Write-Protected''<br/>Irrespective of user privileges and compliance settings, emails in write-protected archive stores can only be accessed read-only. The emails are available to all MailStore users and can be located by searching and through the folder structure. However, emails in such archive stores cannot be deleted or moved.<br/><br/><p class="msnote">'''Notice: '''Please note that file system write access to the directory of the archive store is still required, and that this status prevents automatic processing of retention policies.</p>
+* ''Write-Protected''<br/>Irrespective of user privileges and compliance settings, emails in write-protected archive stores can only be accessed read-only. The emails are available to all MailStore users and can be located by searching and through the folder structure. However, emails in such archive stores cannot be deleted or moved.<br/><br/><p class="msnote">'''Notice: '''Please note that file system write access to the directory of the archive store is still required and that this status prevents automatic processing of retention policies.</p>
 * ''Disabled''<br/>Disabling an archive store allows you to make changes to its configuration. This may be necessary after [[Moving the Archive]], for example. While an archive store is disabled, the emails contained therein are not available to the archive.<br/><br/><p class="msnote">'''Notice: '''Please note that this status prevents the execution of archiving profiles.</p>

@@ Line 59: / Line 59: @@
 * ''Normal''<br/>Emails in archive stores with status ''Normal'' are available to all MailStore users and can be located by searching and through the folder structure. Emails in this archive store can be deleted or moved according to configured user privileges and compliance settings.
 * ''Write-Protected''<br/>Irrespective of user privileges and compliance settings, emails in write-protected archive stores can only be accessed read-only. The emails are available to all MailStore users and can be located by searching and through the folder structure. However, emails in such archive stores cannot be deleted or moved.<br/><br/><p class="msnote">'''Notice: '''Please note that file system write access to the directory of the archive store is still required.</p>
-* ''Disabled''<br/>Disabling an archive store allows you to make changes to its configuration. This may be necessary after [[Moving the Archive]], for example. While an archive store is disabled, the emails contained therein are not available to the archive.<br/><br/><p class="msnote">'''Notice: '''Please note that this has consequences for the de-duplication. This status should neither be set for a longer period of time, nor should archiving profiles or jobs be running or be started.</p>
+* ''Disabled''<br/>Disabling an archive store allows you to make changes to its configuration. This may be necessary after [[Moving the Archive]], for example. While an archive store is disabled, the emails contained therein are not available to the archive.<br/><br/><p class="msnote">'''Notice: '''Please note that this status prevents the execution of archiving profiles.</p>
 === Editing ===

@@ Line 17: / Line 17: @@
 MailStore archive stores as a whole as well as their individual components can be put on different physical storage locations, including network based storages. For additional information, please refer to the article [[Using Network Attached Storage (NAS)]].
-<p class="msnote">'''Important notice: '''When choosing the physical storage system, please attend to the [[Performance and Scalability Guidelines]].</p>
+<p class="msnote">'''Important notice: '''When choosing the physical storage system, please attend to the [[System Requirements]].</p>
 == Creating Archive Stores ==