Template:Archiving Exchange Journal Mailbox - Revision history

Cstelzmann at 12:21, 19 September 2025

2025-09-19T12:21:02Z

Rrommelrath at 08:54, 4 November 2022

2022-11-04T08:54:48Z

Rrommelrath at 08:25, 4 November 2022

2022-11-04T08:25:32Z

Bmeyn at 16:31, 11 December 2019

2019-12-11T16:31:00Z

Bmeyn at 13:17, 18 September 2015

2015-09-18T13:17:32Z

Bmeyn at 12:58, 18 September 2015

2015-09-18T12:58:13Z

Ltalaschus at 13:42, 11 September 2015

2015-09-11T13:42:16Z

Bmeyn at 11:37, 26 June 2015

2015-06-26T11:37:05Z

Bmeyn at 11:32, 26 June 2015

2015-06-26T11:32:43Z

Dweuthen at 14:41, 30 June 2014

2014-06-30T14:41:31Z

@@ Line 22: / Line 22: @@
 * '''Synchronize with Directory Services before archiving'''<br/>If this option is enabled, the MailStore user list will be synchronized with configured directory service before the archiving process actually runs. This has the advantage that, for example, new employees will be created as MailStore users before archiving which enables MailStore to sort their emails into the correct archives. This option is recommended if you want to have the journal archiving job run automatically.
 * '''Messages with unknown e-mail addresses'''<br/> In this section you can configure whether to archive messages that contain only email addresses which do not belong to any MailStore user. By default, such emails will be archived into a ''catchall'' folder but you can select another folder through the ''Ellipsis (…)''.<br/>Alternatively, you can opt not to archive these emails at all.
 * Click on ''Next'' to continue.
 * A ''Timeout'' value can be specified. Change this value only in case of definite need (e.g. with very slow servers).
 * Click on ''Next'' to continue.

@@ Line 9: / Line 9: @@
 {{#ifeq: {{{1|Exchange}}}|Office 365|*: [[File:Office365_jour_mailstore_01.png|center|347px]]
 * Under ''Access via'', select the protocol to be used to access the email server that hosts the journal mailbox. If this is an Exchange server, ''HTTPS'' should be used whenever possible.
-*: '''Please note:''' Depending on the protocol chosen, there is the option to ''Accept all certificates''. Generally, these warnings appear if an unofficial or self-signed certificate is used on the server.
+*: '''Please note:''' {{Option Accept all certificates}}
 * Under ''Host'', enter the name of the email server that hosts the journal mailbox.
 * Under ''User Name'' and ''Password'' enter the credentials for the journal mailbox.
@@ Line 15: / Line 15: @@
 |*:[[File:Xchg_jour_mailstore_01.png|center|350px]]
 * Under ''Access via'', select the protocol to be used to access the Exchange server. Whenever possible, ''HTTPS'' should be used.
-*: '''Please note:''' Depending on the protocol chosen, there is the option to ''Accept all certificates''. Generally, these warnings appear if an unofficial or self-signed certificate is used on the server.
+*: '''Please note:''' {{Option Accept all certificates}}
 * Under ''Host'' enter the name of the Exchange server.
 * Under ''User Name'' and ''Password'' enter the credentials for the Exchange journal mailbox.

@@ Line 9: / Line 9: @@
 {{#ifeq: {{{1|Exchange}}}|Office 365|*: [[File:Office365_jour_mailstore_01.png|center|347px]]
 * Under ''Access via'', select the protocol to be used to access the email server that hosts the journal mailbox. If this is an Exchange server, ''HTTPS'' should be used whenever possible.
-*: '''Please note:''' Depending on the protocol chosen, there is the option to ''Ignore SSL  Warnings''. Generally, these warnings appear if an unofficial or self-signed certificate is used on the server.
+*: '''Please note:''' Depending on the protocol chosen, there is the option to ''Accept all certificates''. Generally, these warnings appear if an unofficial or self-signed certificate is used on the server.
 * Under ''Host'', enter the name of the email server that hosts the journal mailbox.
 * Under ''User Name'' and ''Password'' enter the credentials for the journal mailbox.
@@ Line 15: / Line 15: @@
 |*:[[File:Xchg_jour_mailstore_01.png|center|350px]]
 * Under ''Access via'', select the protocol to be used to access the Exchange server. Whenever possible, ''HTTPS'' should be used.
-*: '''Please note:''' Depending on the protocol chosen, there is the option to ''Ignore SSL  Warnings''. Generally, these warnings appear if an unofficial or self-signed certificate is used on the server.
+*: '''Please note:''' Depending on the protocol chosen, there is the option to ''Accept all certificates''. Generally, these warnings appear if an unofficial or self-signed certificate is used on the server.
 * Under ''Host'' enter the name of the Exchange server.
 * Under ''User Name'' and ''Password'' enter the credentials for the Exchange journal mailbox.

@@ Line 6: / Line 6: @@
 * A wizard opens to assist in specifying the archiving settings.
 * Select ''In- and Outbound Email Automatically''.
-*: '''Please note:''' In order to be able to archive from a journal mailbox, the MailStore users along with their email addresses have to exist in the MailStore user management. If this is not the case, MailStore will offer to set up and execute the directory synchronization at this point. Once completed, the wizard will resume.<br/>Alternatively, you can cancel the wizard and create users manually as described the in chapter [[Users,_Folders_and_Settings#User_Management|User Management]].
+*: {{#if:{{{DSLink|}}}|{{Archiving_Multiple_or_Multidrop_Note|from a journal mailbox|{{{DSLink}}}}}|{{Archiving_Multiple_or_Multidrop_Note|from a journal mailbox}}}}
 {{#ifeq: {{{1|Exchange}}}|Office 365|*: [[File:Office365_jour_mailstore_01.png|center|347px]]
 * Under ''Access via'', select the protocol to be used to access the email server that hosts the journal mailbox. If this is an Exchange server, ''HTTPS'' should be used whenever possible.

@@ Line 15: / Line 15: @@
 |*:[[File:Xchg_jour_mailstore_01.png|center|350px]]
 * Under ''Access via'', select the protocol to be used to access the Exchange server. Whenever possible, ''HTTPS'' should be used.
-*: '''Please note:''' Depending on the protocol chosen, there is the option to ''Ignore SSL  Warnings''. Generally, these warnings appear if an unofficial or selfsigned certificate is used on the server.
+*: '''Please note:''' Depending on the protocol chosen, there is the option to ''Ignore SSL  Warnings''. Generally, these warnings appear if an unofficial or self-signed certificate is used on the server.
 * Under ''Host'' enter the name of the Exchange server.
 * Under ''User Name'' and ''Password'' enter the credentials for the Exchange journal mailbox.
 * If you want to access the journal mailbox through ''HTTP/HTTPS'' with credentials that are not those of the mailbox owner, you have to specify the primary email address of the journal mailbox in the field ''Mailbox (opt.)''.}}
 * Click on ''Test'' to verify that MailStore can access the mailbox.
-* ''Synchronize with Directory Services before archiving:'' If this option is enabled, the MailStore user list will be synchronized with configured directory service before the archiving process actually runs. This has the advantage that, for example, new employees will be created as MailStore users before archiving which enables MailStore to sort their emails into the correct archives. This option is recommended if you want to have the journal archiving job run automatically.
+* '''Synchronize with Directory Services before archiving'''<br/>If this option is enabled, the MailStore user list will be synchronized with configured directory service before the archiving process actually runs. This has the advantage that, for example, new employees will be created as MailStore users before archiving which enables MailStore to sort their emails into the correct archives. This option is recommended if you want to have the journal archiving job run automatically.
-* With the option ''Delete them in origin mailbox'' emails will be deleted automatically in the journal mailbox after they have been archived successfully by MailStore. The option has no effect whatsoever on the emails in the users' mailboxes.
+* '''Messages with unknown e-mail addresses'''<br/> In this section you can configure whether to archive messages that contain only email addresses which do not belong to any MailStore user. By default, such emails will be archived into a ''catchall'' folder but you can select another folder through the ''Ellipsis (…)''.<br/>Alternatively, you can opt not to archive these emails at all.
 * Click on ''Next'' to continue.
 * A ''Timeout'' value can be specified. Change this value only in case of definite need (e.g. with very slow servers).

@@ Line 1: / Line 1: @@
 Please proceed as follows:
-* Start MailStore Client on the computer that is to execute the archiving task regularly and according to a schedule. This can be the MailStore server machine or any user computer. Log on as administrator.
+* Log on to MailStore Client as MailStore administrator.
 * Click on ''Archive Email''.
-* From the list in the upper area of the window, select ''Microsoft Exchange'' to create a new archiving profile.
+* From the ''Email Servers'' list in the ''Create Profile'' area of the window, select ''Microsoft Exchange'' to create a new archiving profile.
 * A wizard opens to assist in specifying the archiving settings.
 * Select ''In- and Outbound Email Automatically''.
-* In order to be able to archive emails immediately upon sending and receiving, some MailStore users along with their email addresses have to exist in the MailStore user management. If this is not the case, MailStore will offer at this point to set up and execute the Active Directory Synchronization. Once completed, the wizard will resume. If Active Directory Synchronization is not desired, the process can be canceled. In this case, users have to be created manually as described in chapter User Management. Once finished, click on Archive Email and then on Microsoft Exchange.
+*: '''Please note:''' In order to be able to archive multiple mailboxes, the MailStore users along with their email addresses have to exist in the MailStore user management. If this is not the case, MailStore will offer to set up and execute the directory synchronization at this point. Once completed, the wizard will resume.<br/>Alternatively, you can cancel the wizard and create users manually as described the in chapter [[Users,_Folders_and_Settings#User_Management|User Management]].
-*:[[File:Xchg_jour_mailstore_01.png|center|350px]]
+{{#ifeq: {{{1|Exchange}}}|Office 365|*: [[Datei:Office365_jour_mailstore_01.png|center|347px]]
 * Under ''Access via'', select the protocol to be used to access the Exchange server. Whenever possible, ''HTTPS'' should be used.
 *: '''Please note:''' Depending on the protocol chosen, there is the option to ''Ignore SSL  Warnings''. Generally, these warnings appear if an unofficial or selfsigned certificate is used on the server.
-* Under ''Host'', enter the name of the Exchange server.
+* Under ''Host'' enter the name of the Exchange server.
-*:  '''Please note:''' If it is a externally hosted mailboxes you are about to archive and do not know the host name, you can find it out by using the [[Media:ExchangeAutodiscover.zip|MailStore Exchange Autodiscover Tool]].
+*: '''Please note:''' If it is a externally hosted mailbox you are about to archive and do not know the host name, you can find it out by using the [[Media:ExchangeAutodiscover.zip|MailStore Exchange Autodiscover Tool]].
-* Under ''User Name'' and ''Password'', enter the access data of a user who has access to the  Exchange Journal mailbox (i.e. the user that has been created when setting up the Journal mailbox).
+* Under ''User Name'' and ''Password'' enter the credentials for the Exchange journal mailbox.
-* As long as the user's email address matches that of the user's Windows login name, the field ''Mailbox'' (opt.) can be left blank. Otherwise, the user's email address has to be entered here.
+* If you want to access the journal mailbox through ''HTTP/HTTPS'' with credentials that are not those of the mailbox owner, you have to specify the primary email address of the journal mailbox in the field ''Mailbox (opt.)''.}}
 * Click on ''Test'' to verify that MailStore can access the mailbox.
 * Click on ''Next'' to continue.
 * A ''Timeout'' value can be specified. Change this value only in case of definite need (e.g. with very slow servers).
 * Click on ''Next'' to continue.
-* At the last step, a ''name for the archiving profile'' can be specified. After clicking Finish, the archiving profile will be listed under ''Saved Profiles'' and can be run immediately, if desired.
+* In the last, step a name for the archiving profile can be specified. After clicking ''Finish'', the archiving profile will be listed under ''Saved Profiles'' and can be run immediately or automatically, if desired.
-More information on how to execute archiving profiles can be found under the topic [[Email Archiving with MailStore Basics]]
+<noinclude>