Difference between revisions of "Accessing the Archive"

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Latest revision as of 14:36, 8 October 2024

MailStore provides several ways to access archived emails:

Accessing the Archive with the MailStore Client Software

MailStore Client is a Windows application that can be installed on any number of user computers (depending on the license purchased). Of all the options for accessing the archive, MailStore Client provides the largest range of functions: Not only can users browse and view their emails but, depending on the privileges assigned to them, set up and execute archiving and exporting tasks.

MailStore Client Manual

Accessing the Archive with MailStore Web Access

The responsive MailStore Web Access provides access to the archive using an internet browser. This has the advantage that no additional software needs to be installed on the user machines. In addition to browsing and viewing emails, web access also offers access through the folder structure and functions for restoring emails from the archive.

MailStore Web Access Manual

Accessing the Archive with the Microsoft Outlook Integration for Classic Outlook

With a MailStore add-in, users can access the archive directly from Microsoft Outlook.

MailStore Outlook Add-in Manual

Accessing the Archive with the Microsoft Outlook Integration for the New Outlook

With the MailStore app, users can access the archive directly from new Microsoft Outlook.

MailStore Outlook App Manual

Access Using Other Email Clients

MailStore Server provides an integrated IMAP server, that offers you read-only access to the archive for any IMAP capable email client. Especially for alternative email clients (Mozilla Thunderbird) or operating systems (e.g. MacOS or Linux), as well as for mobile platforms such as Android, IPhone or Symbian, this is a very convenient way of accessing the archive.

MailStore Integrated IMAP Server Manual

@@ Line 1: / Line 1: @@
-= Overview =
+__NOTOC__
 MailStore provides several ways to access archived emails:
-== Access Using MailStore Client Software ==
+== Accessing the Archive with the MailStore Client Software ==
+[[File:Access client.png|right|250px]]
 MailStore Client is a Windows application that can be installed on any number of user computers (depending on the license purchased). Of all the options for accessing the archive, MailStore Client provides the largest range of functions: Not only can users browse and view their emails but, depending on the privileges assigned to them, set up and execute archiving and exporting tasks.
-== Access Using Microsoft Outlook Integration ==
+[[Accessing the Archive with the MailStore Client software|MailStore Client Manual]]
-With a MailStore add-in, users can access the archive directly from Microsoft Outlook. The add-in can be included in the installation of MailStore Client.
-== Access Using Web Access ==
-MailStore Web Access provides access to the archive using an internet browser. This has the advantage that no additional software needs to be installed on the user machines. In addition to browsing and viewing emails, web access also offers access through the folder structure and functions for restoring emails from the archive.
-== Access Using iPhone and iPod touch ==
-Users can access the archive using their iPhone or iPod touch using a version of MailStore Web Access specialized for these devices.
-= MailStore Client =
-= Searching by Folder Structure =
-MailStore stores all archived emails in a MailStore-specific folder structure, in which emails are displayed using the same structure as their corresponding source application. This means that folders created in the source application (e.g. Microsoft Outlook) are not changed during the archiving process and can be found easily in MailStore as well.
-[[File:accs_folders_01.png|left|250px]]
-== User Archives ==
-For every user, MailStore creates a folder called ''My Archive'' on the highest level of the folder structure. Each folder corresponds to the user archive of the respective user and contains all his or her emails.
-If the user has access to the archives of other users, their folders are listed as Archive of ''<User Name>''.
-== Opening a User Archive ==
-To open a folder, click on the plus sign [+] next to the folder name (as is done in Windows Explorer). Proceed the same with any subfolders.
-== Viewing the Emails in a Folder ==
-To view the emails in a folder, simply click on the folder name. The emails will be listed below the folder structure.
-Click on the text Sorted by: <value> to change the order in which emails are displayed. Emails can be sorted according to:
-*Date
-*From/To (sender/recipient of the email)
-*Subject
-Click on the Field to the right of ''Sorted by'' (called ''New to old'' in the graphic) to reverse the order in which emails are arranged. By default, the latest email is displayed first.
-<br style="clear:both;">
-== Number of Emails Contained in a Folder ==
-The number of emails in the current folder is shown below the list of messages.
-== Refreshing the View ==
-To refresh the list of folders, click on a folder and press F5 on your keyboard.
-Click on the folder again to refresh the list of emails.
-== Creating, Renaming and Deleting Folders ==
-Information about how to create, rename and delete folders is available in chapter The MailStore Folder Structure.
-= Quick Search =
-With MailStore's integrated quick search feature, users can browse through all emails in all user archive where they have access to. Quick search is especially suitable for simple queries. Alternatively, an Extended Search  can be used.
-[[File:accs_quicksearch_01.png|left|200px]]
-== Using Quick Search ==
-Quick search is located in the upper left area of the application window. Simply enter one or more keywords into the search field and click on Search or press Enter. Search results are displayed in the lower left area or the window. If a keyword appears in the header or the subject line, it is highlighted.
+<br style="clear: both;"/>
-== Searching for Word Fragments ==
+== Accessing the Archive with MailStore Web Access ==
-To view all emails containing a particular word fragment, use the wildcard character ( * ). For example:
+[[File:Responsive_webaccess.png|right|250px]]
-auto*
+The responsive MailStore Web Access provides access to the archive using an internet browser. This has the advantage that no additional software needs to be installed on the user machines. In addition to browsing and viewing emails, web access also offers access through the folder structure and functions for restoring emails from the archive.
-would locate "auto", "automatic", "automobile" and others.
+[[Accessing the Archive with MailStore Web Access|MailStore Web Access Manual]]
-== Searching for Phrases ==
+<br style="clear: both;"/>
-To search for words appearing consecutively and in a certain order, use quotation marks ( "" ). For example:
+== Accessing the Archive with the Microsoft Outlook Integration for Classic Outlook ==
-"Microsoft Windows"
+[[File:Access outlook.png|right|250px]]
-would only locate Microsoft Windows, not Microsoft Works or Windows 95.
+With a MailStore add-in, users can access the archive directly from Microsoft Outlook.
-<br style="clear:both;">
+[[Accessing the Archive with the Microsoft Outlook integration|MailStore Outlook Add-in Manual]]
-== Narrowing by Fields ==
+<br style="clear: both;"/>
-A search for keywords or phrases can be limited to particular fields. For example:
+== Accessing the Archive with the Microsoft Outlook Integration for the New Outlook ==
-subject:News                 only in Subject
+[[File:Access_outlook_app.png|right|250px]]
-from:[email protected]       only in From
-to:[email protected]     only in To
-cc:[email protected]         only in Cc
-bcc:customers@mailstore.com   only in Bcc
-== Excluding Words ==
+With the MailStore app, users can access the archive directly from new Microsoft Outlook.
-To narrow a search, it may be desired to specify words that must NOT be present in the emails. To exclude keywords from the search results, simply place a minus ( - ) sign in front of them. For example:
+[[Accessing the Archive with the Microsoft Outlook App integration|MailStore Outlook App Manual]]
-ZDNet -download-hint
+<br style="clear: both;"/>
-would locate all emails from ZDNet, but not download-hint.
+== Access Using Other Email Clients ==
-== Combining Search Options ==
+[[File:Access_imap.jpg|right|250px]]
-The search options described above can also be combined. For example:
+MailStore Server provides an integrated IMAP server, that offers you read-only access to the archive for any IMAP capable email client. Especially for alternative email clients (Mozilla Thunderbird) or operating systems (e.g. MacOS or Linux), as well as for mobile platforms such as Android, IPhone or Symbian, this is a very convenient way of accessing the archive.
-ZDNET -"Daily Update"
+[[Accessing the Archive via Integrated IMAP Server|MailStore Integrated IMAP Server Manual]]
-would locate all emails from ZDNet which do not contain the consecutive words Daily Update.
+<br style="clear: both;"/>
-= Extended Search =
+[[de:Zugriff_auf_das_Archiv]]
-= Email Preview =
+[[en:Accessing the Archive]]
-= Reopening Emails in an Email Application =
-= Exporting Emails =
-= Automating the Export Process =
-= Microsoft Outlook Add-in =
-= MailStore Web Access =
-= MailStore iPhone Client =