Difference between revisions of "Accessing the Archive from iOS Based Devices"

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= Introduction =
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__NOTOC__
  
[[File:iphn_introduction_01.png|right|200px]]
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In addition to the MailStore Client software and MailStore Web Access, MailStore Server also provides access to the archive using an iOS based device (iPhone, iPad, iPod touch etc).
  
In addition to the MailStore Client software and MailStore Web Access, MailStore Server also provides access to the archive using an iPhone or iPod touch (software version 2.0 or later). In this chapter, learn how to:
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There are two ways to access the MailStore archive with your iOS based device:
  
*Set up MailStore on an iPhone or iPod touch and
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* '''Using an Email Client''' - By adding an additional email account you can access your MailStore archive just like any other email account.
*Access the archived emails using an iPhone or iPod touch.  
 
  
'''Administrators, please note:''' MailStore for iPhone is designed as an iPhone web application. The URLs are the same that are used with MailStore Web Access. For this reason, MailStore Web Access must be activated in order to use the iPhone functionality. To learn how to configure MailStore Web Access, please refer to the corresponding chapter.
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* '''Using a Web Browser''' - Using a web browser, navigate to MailStore Mobile Web Access to access your MailStore archive. No further configuration of your iOS based device is needed.
  
= Setup =
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== Using the Email Client ==
  
To set up MailStore on an iPhone or iPod touch, please proceed as follows:
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=== Prerequisites ===
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To allow access to the MailStore archive using the email client of your iOS based device, the MailStore Server-integrated IMAP server must be activated and configured. This procedure is described in chapter [[MailStore Server Service Configuration]].
  
*Start Safari.
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=== Opening an Email Account ===
*Enter the internet address of MailStore Web Access. With the standard installation, it has the following format:
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* On the start screen of your iOS based device select ''Settings''.
      http://servername:8461
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* Select ''Accounts & Passwords'' and then ''Add account''.
*The MailStore login screen appears (see graphic). 
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* Select ''Other''.
*On the Safari command bar, tap the "+" key.
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* Select ''Add mail account''.
*Tap on Add to Home Screen.  
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* Fill out the fields ''Name'', ''Email address'', ''Password'' and ''Description'' and select ''Next''.
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* Select ''IMAP''.
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* Fill out the fields under ''Server for incoming emails'':
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** '''Host Name:''' Host name or IP address of your MailStore Server
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** '''User Name:''' Your MailStore Server user name
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** '''Password:''' Your MailStore Server password
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* Fill out the fields under ''Server for outgoing emails'':
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** '''Host Name:''' Host name or IP address of your regular SMTP server
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** '''User Name:''' Your email server user name
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** '''Password:''' Your email server password
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* Select ''Next''.
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* Select ''Save''.
  
[[File:iphn_install_01.png|center|450px]]
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<p class="msnote">'''Important Notice:''' By default, the iOS email client uses the same email account for replying to or forwarding an email that the respective email belongs to. As the MailStore IMAP server presents its archives as read-only accounts, replied to or forwarded emails will be sent through the configured SMTP server but cannot be stored in an account's ''Sent Items'' folder.<br/><br/>
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To work around this problem when replying to or forwarding an email, you have to choose an account for sending other than the MailStore archive IMAP account. You can choose an account in the iOS email client by tapping on ''Cc/Bcc, From: <Sender's email address>'' and selecting the sending account. The sent email will then be placed in the "Sent Items" folder of that account as expected.</p>
  
*A prompt appears. Tap on Add.
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== Using a Web Browser ==
*On the iPhone home screen an additional symbol MailStore appears. It can now be used to access the MailStore archive.  
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Accessing MailStore Web Access is not much different from accessing other websites using the web browser of your iOS based device.
  
[[File:iphn_install_02.png|center|350px]]
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General use and procedure are described in chapter [[Accessing the Archive with MailStore Web Access]] of the MailStore Server manual.
  
= Using MailStore iPhone Client =
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[[de:Zugriff_per_iOS-Gerät]]
 
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[[en:Accessing_the_Archive_from_iOS_Based_Devices]]
= Start and Login =
 
 
 
*Start the iPhone client using the MailStore symbol on the iPhone home screen.
 
*Enter user name and password.
 
*Tap on Log on.
 
 
 
Please note: For security reasons, a login using the combination admin / admin is not allowed. Please change the password before logging in as user admin.
 
 
 
[[File:iphn_guide_01.png|center|500px]]
 
 
 
= Search by Folder Structure =
 
 
 
*After login, a list of all accessible user archives appears.
 
*To open a user archive or folder, tap on it.
 
*To return to the previous screen, tab on the Back button in the upper left corner.
 
*To view the emails in a folder, tap on Messages in this folder.
 
*To view an email, simply tap on it.
 
 
 
[[File:iphn_guide_02.png|center|500px]]
 
 
 
= Full-Text Search =
 
 
 
*To search for a specific keyword, first go to the folder which is to be searched (subfolders are included in the search).
 
*Tap on Search.
 
*Enter the keyword and tap on Search again.
 
*The results are displayed.
 
*To view an email, simply tap on it.
 

Latest revision as of 10:52, 30 August 2018


In addition to the MailStore Client software and MailStore Web Access, MailStore Server also provides access to the archive using an iOS based device (iPhone, iPad, iPod touch etc).

There are two ways to access the MailStore archive with your iOS based device:

  • Using an Email Client - By adding an additional email account you can access your MailStore archive just like any other email account.
  • Using a Web Browser - Using a web browser, navigate to MailStore Mobile Web Access to access your MailStore archive. No further configuration of your iOS based device is needed.

Using the Email Client

Prerequisites

To allow access to the MailStore archive using the email client of your iOS based device, the MailStore Server-integrated IMAP server must be activated and configured. This procedure is described in chapter MailStore Server Service Configuration.

Opening an Email Account

  • On the start screen of your iOS based device select Settings.
  • Select Accounts & Passwords and then Add account.
  • Select Other.
  • Select Add mail account.
  • Fill out the fields Name, Email address, Password and Description and select Next.
  • Select IMAP.
  • Fill out the fields under Server for incoming emails:
    • Host Name: Host name or IP address of your MailStore Server
    • User Name: Your MailStore Server user name
    • Password: Your MailStore Server password
  • Fill out the fields under Server for outgoing emails:
    • Host Name: Host name or IP address of your regular SMTP server
    • User Name: Your email server user name
    • Password: Your email server password
  • Select Next.
  • Select Save.

Important Notice: By default, the iOS email client uses the same email account for replying to or forwarding an email that the respective email belongs to. As the MailStore IMAP server presents its archives as read-only accounts, replied to or forwarded emails will be sent through the configured SMTP server but cannot be stored in an account's Sent Items folder.

To work around this problem when replying to or forwarding an email, you have to choose an account for sending other than the MailStore archive IMAP account. You can choose an account in the iOS email client by tapping on Cc/Bcc, From: <Sender's email address> and selecting the sending account. The sent email will then be placed in the "Sent Items" folder of that account as expected.

Using a Web Browser

Accessing MailStore Web Access is not much different from accessing other websites using the web browser of your iOS based device.

General use and procedure are described in chapter Accessing the Archive with MailStore Web Access of the MailStore Server manual.

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About MailStore

  • MailStore Server is one of the leading email archiving solutions for SMB.
  • For private use there is a free tool for email archiving furthermore: MailStore Home.