Difference between revisions of "Archiving Email"

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== Email Archiving with MailStore Server Basics ==
== Email Archiving with MailStore Basics ==
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Emails can be archived from the mailboxes of public cloud services such as Microsoft 365 or G Suite, email servers such as Microsoft Exchange or MDaemon as well as from locally installed email clients. Dependent on their type, archiving tasks can be performed continously, manually or based on a schedule.
Emails can be archived from the mailboxes of email servers such as Microsoft Exchange as well as from the locally installed email clients of the users. Dependent on its type, archiving tasks can be performed continously, manually or based on a schedule.
 
  
 
If you are not sure which archiving method best suits your company, please refer to chapter [[Choosing the Right Archiving Strategy]].
 
If you are not sure which archiving method best suits your company, please refer to chapter [[Choosing the Right Archiving Strategy]].
  
In chapter [[Email Archiving with MailStore Basics]] you can find out more about working with archiving profiles, archiving specific folders, deleting emails after archiving and automating the archiving process.
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In the chapter [[Email Archiving with MailStore Basics]], you can find out more about working with archiving profiles, archiving specific folders, deleting emails after archiving and automating the archiving process.
  
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== Public Cloud Services ==
 
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=== Archiving Microsoft 365 Mailboxes, Public Folders and Shared Mailboxes ===
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With MailStore Server, you can archive already existing Microsoft 365 mailboxes as well as public folders and shared mailboxes. You have the option to archive individual, multiple or all mailboxes in one step as well as archiving all incoming and outgoing emails by using MailStore Gateway.
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Additional information about this topic is available in the chapter [[Archiving_Emails_from_Microsoft_365_(Modern_Authentication)|Archiving Emails from Microsoft 365]].
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=== Archiving Google G Suite and Gmail Mailboxes ===
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MailStore Servers allows administrators to setup archiving of single or multiple G Suite mailboxes in one step as well as archiving all incoming and outgoing emails using either dedicates multidrop mailboxes or MailStore Gateway. Additional information is available in chapter [[Archiving Emails from G Suite]].
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Non-admin users can archive their individual Gmail mailbox, or their own G Suite mailbox by using the dedicated Gmail profile. Additional information is available in chapter [[Archiving Emails from Gmail]].
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== Email Servers ==
 
== Email Servers ==
 
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=== Archiving Microsoft Exchange or Office 365 Mailboxes and Public Folders ===
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With MailStore you can archive already existing Exchange or Office 365 mailboxes as well as public folders. You have the option to archive individual, multiple or all mailboxes in one step as well as archiving all incoming and outgoing emails by using the Exchange journal feature.
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=== Archiving Microsoft Exchange Mailboxes, Public Folders and Shared Mailboxes===
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With MailStore you can archive already existing Exchange or Microsoft 365 mailboxes as well as public folders and shared mailboxes. You have the option to archive individual, multiple or all mailboxes in one step as well as archiving all incoming and outgoing emails by using the Exchange journal feature.
  
 
Additional information about this topic is available in the chapter matching your Exchange version:
 
Additional information about this topic is available in the chapter matching your Exchange version:
 
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{{:Archiving_Emails_from_Microsoft_Exchange}}
* [[Archiving_Emails_from_Microsoft_Exchange_2003|Microsoft Exchange 2003]]
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* [[Archiving_Emails_from_Microsoft_Exchange_2007|Microsoft Exchange 2007]]
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=== Archiving MDaemon Mailboxes ===
* [[Archiving_Emails_from_Microsoft_Exchange_2010|Microsoft Exchange 2010]]
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MailStore Server offers special support for the MDaemon Server. With MailStore Server, you are able to archive single mailboxes, multiple or all mailboxes in one step as well as archiving all incoming and outgoing emails. Additional information is available in chapter [[Archiving Emails from MDaemon]].
* [[Archiving_Emails_from_Microsoft_Exchange_2013|Microsoft Exchange 2013]]
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* [[Archiving_Emails_from_Microsoft_Exchange_2013|Microsoft Exchange 2016]]
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* [[Archiving Emails from Microsoft Office 365|Microsoft Office 365]]
 
 
 
=== Archiving Alt-N MDaemon Mailboxes ===
 
MailStore offers first class support for the popular MDaemon Messaging Server from Alt-N. With MailStore you are able to archive single mailboxes, multiple or all mailboxes in one step as well as archiving all incoming and outgoing emails. Additional information is available in chapter [[Archiving Emails from MDaemon]].
 
 
 
 
=== Archiving Kerio Connect Mailboxes ===
 
=== Archiving Kerio Connect Mailboxes ===
MailStore Server offers special support for the popular Kerio Connect email server allowing you to archive individual, multiple or all mailboxes in one easy step. Additional information is available in chapter [[Archiving Emails from Kerio Connect]]
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MailStore Server offers special support for the Kerio Connect email server. With MailStore Server, you are able to archive single mailboxes, multiple or all mailboxes in one step as well as archiving all incoming and outgoing emails. Additional information is available in chapter [[Archiving Emails from Kerio Connect]].
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=== Archiving IceWarp Mail Server Mailboxes ===
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MailStore Server offers special support for the popular Ice Warp Mail Server allowing you to archive individual, multiple or all mailboxes in one easy step. Additional information is available in chapter [[Archiving Emails from IceWarp Mail Server]]
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=== Archiving IceWarp Server Mailboxes ===
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MailStore Server offers special support for the Ice Warp Server. With MailStore Server, you are able to archive single mailboxes, multiple or all mailboxes in one step as well as archiving all incoming and outgoing emails. Additional information is available in chapter [[Archiving Emails from IceWarp Server]].
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=== Archiving Other Email Servers ===
 
=== Archiving Other Email Servers ===
With MailStore you can also archive the mailboxes of other email servers using the IMAP or POP3 protocols. These include web-based mailboxes such as Google Mail or Web.de. MailStore supports archiving individual mailboxes, multiple mailboxes in one step, as well as catchall or multidrop mailboxes that can be used to archive all incoming and outgoing emails.  
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With MailStore Server, you can also archive the mailboxes of other email servers using the IMAP or POP3 protocols. These include web-based mailboxes such as GMX or Web.de. MailStore Server supports archiving individual mailboxes, multiple mailboxes in one step, as well as catchall or multidrop mailboxes that can be used to archive all incoming and outgoing emails.  
  
 
General information is available in the chapters:
 
General information is available in the chapters:
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The actual procedure depends on the email server you are using. Detailed information for a number of email servers is available in our [[Implementation Guides]].
 
The actual procedure depends on the email server you are using. Detailed information for a number of email servers is available in our [[Implementation Guides]].
 
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== Email Clients ==
 
 
 
=== Archiving Email from Outlook, Thunderbird and Other E-mail Clients ===
 
As opposed to all other archiving features, it is imperative that the MailStore Client software is installed on the user computers when archiving emails from these users' email applications. Once the archiving task is set up, it can be started manually by the user or executed automatically according to a schedule. Additional information about this topic is available in chapter [[Archiving Email from Outlook, Thunderbird and others]].
 
  
 
== Email Files ==
 
== Email Files ==
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=== Archiving Outlook PST Files ===
 
=== Archiving Outlook PST Files ===
As administrator, you can archive Microsoft Outlook PST files for other MailStore users. Additional information about these topics is available in chapter [[Archiving Outlook PST Files Directly]].
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As administrator, you can archive Microsoft Outlook PST files for other MailStore Server users. Additional information about these topics is available in chapter [[Archiving Outlook PST Files Directly]].
 
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=== Archiving EML or MBOX Files ===
 
=== Archiving EML or MBOX Files ===
As administrator, you can archive emails from .eml or .msg files for other MailStore users. Additional information about these topics is available in chapter [[Archiving Emails from External Systems (File Import)]].
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As administrator, you can archive emails from .eml or .msg files for other MailStore Server users. Additional information about these topics is available in chapter [[Archiving Emails from External Systems (File Import)]].
 
|}
 
|}
  
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== Email Clients ==
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{| width="100%" cellspacing="3" cellpadding="4"
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=== Archiving Email from Outlook, Thunderbird and Other E-mail Clients ===
 +
As opposed to all other archiving features, it is imperative that the MailStore Client software is installed on the user computers when archiving emails from these users' email applications. Once the archiving task is set up, it can be started manually by the user or executed automatically according to a schedule. Additional information about this topic is available in chapter [[Archiving Email from Outlook, Thunderbird and others]].
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[[de:E-Mails_archivieren]]
 
[[de:E-Mails_archivieren]]
 
[[en:Archiving Email]]
 
[[en:Archiving Email]]

Latest revision as of 18:14, 14 July 2020

Email Archiving with MailStore Server Basics

Emails can be archived from the mailboxes of public cloud services such as Microsoft 365 or G Suite, email servers such as Microsoft Exchange or MDaemon as well as from locally installed email clients. Dependent on their type, archiving tasks can be performed continously, manually or based on a schedule.

If you are not sure which archiving method best suits your company, please refer to chapter Choosing the Right Archiving Strategy.

In the chapter Email Archiving with MailStore Basics, you can find out more about working with archiving profiles, archiving specific folders, deleting emails after archiving and automating the archiving process.

Public Cloud Services

Archiving Microsoft 365 Mailboxes, Public Folders and Shared Mailboxes

With MailStore Server, you can archive already existing Microsoft 365 mailboxes as well as public folders and shared mailboxes. You have the option to archive individual, multiple or all mailboxes in one step as well as archiving all incoming and outgoing emails by using MailStore Gateway.

Additional information about this topic is available in the chapter Archiving Emails from Microsoft 365.

Archiving Google G Suite and Gmail Mailboxes

MailStore Servers allows administrators to setup archiving of single or multiple G Suite mailboxes in one step as well as archiving all incoming and outgoing emails using either dedicates multidrop mailboxes or MailStore Gateway. Additional information is available in chapter Archiving Emails from G Suite.

Non-admin users can archive their individual Gmail mailbox, or their own G Suite mailbox by using the dedicated Gmail profile. Additional information is available in chapter Archiving Emails from Gmail.

Email Servers

Archiving Microsoft Exchange Mailboxes, Public Folders and Shared Mailboxes

With MailStore you can archive already existing Exchange or Microsoft 365 mailboxes as well as public folders and shared mailboxes. You have the option to archive individual, multiple or all mailboxes in one step as well as archiving all incoming and outgoing emails by using the Exchange journal feature.

Additional information about this topic is available in the chapter matching your Exchange version:

Archiving MDaemon Mailboxes

MailStore Server offers special support for the MDaemon Server. With MailStore Server, you are able to archive single mailboxes, multiple or all mailboxes in one step as well as archiving all incoming and outgoing emails. Additional information is available in chapter Archiving Emails from MDaemon.

Archiving Kerio Connect Mailboxes

MailStore Server offers special support for the Kerio Connect email server. With MailStore Server, you are able to archive single mailboxes, multiple or all mailboxes in one step as well as archiving all incoming and outgoing emails. Additional information is available in chapter Archiving Emails from Kerio Connect.

Archiving IceWarp Server Mailboxes

MailStore Server offers special support for the Ice Warp Server. With MailStore Server, you are able to archive single mailboxes, multiple or all mailboxes in one step as well as archiving all incoming and outgoing emails. Additional information is available in chapter Archiving Emails from IceWarp Server.

Archiving Other Email Servers

With MailStore Server, you can also archive the mailboxes of other email servers using the IMAP or POP3 protocols. These include web-based mailboxes such as GMX or Web.de. MailStore Server supports archiving individual mailboxes, multiple mailboxes in one step, as well as catchall or multidrop mailboxes that can be used to archive all incoming and outgoing emails.

General information is available in the chapters:

The actual procedure depends on the email server you are using. Detailed information for a number of email servers is available in our Implementation Guides.

Email Files

Archiving Outlook PST Files

As administrator, you can archive Microsoft Outlook PST files for other MailStore Server users. Additional information about these topics is available in chapter Archiving Outlook PST Files Directly.

Archiving EML or MBOX Files

As administrator, you can archive emails from .eml or .msg files for other MailStore Server users. Additional information about these topics is available in chapter Archiving Emails from External Systems (File Import).

Email Clients

Archiving Email from Outlook, Thunderbird and Other E-mail Clients

As opposed to all other archiving features, it is imperative that the MailStore Client software is installed on the user computers when archiving emails from these users' email applications. Once the archiving task is set up, it can be started manually by the user or executed automatically according to a schedule. Additional information about this topic is available in chapter Archiving Email from Outlook, Thunderbird and others.

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  • MailStore Server is one of the leading email archiving solutions for SMB.
  • For private use there is a free tool for email archiving furthermore: MailStore Home.