Difference between revisions of "Archiving Emails from MDaemon"

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(Archiving Incoming and Outgoing Emails Directly)
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= Archiving Incoming and Outgoing Emails Directly =
 
= Archiving Incoming and Outgoing Emails Directly =
The first stage to setting up a mail archive is to take a copy of all new e-mail that passes through MDaemon which includes all inbound and outbound email. This email is copied within MDaemon and put into a MailStore mailbox, Mailstore is then configured to collect this mail and archive it based on the MDaemon user that was sending or receiving the original email. Within Mailstore each user will be assigned an ‘Inbox’ and a ‘Sent Items’ folder to archive their email.  
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The MDaemon mail server offers an easy way to deliver all emails to an MDaemon specific multidrop mailbox. MailStore Server archives this mailbox by means of an archiving task of type [[E-Mails_archivieren#Sammel-_bzw._Kopiepostf.C3.A4cher_archivieren|IMAP-Sammelpostfach]].
  
== Step 1: Setup archive account in MDaemon ==
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=== Step 1: Create a new account to be used as multidrop mailbox for archiving ===
The first stage to archiving email is to create a new Account in MDaemon. This account will be used to store a copy of all email to be archived.  
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* Add a new account by selecting '''Accounts | New Account'''
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* Name the account ''mailstore'' and assign a strong password.
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* In the following screenshot you can see the sample configuration for the mailbox ''mailstore@mycompany.com''
  
# Add a new account by selecting '''Accounts | New Account'''
 
# Name the account ''mailstore'' and assign a strong password
 
 
# Untick all access other than IMAP and choose ''Ok''
 
# Untick all access other than IMAP and choose ''Ok''
  

Revision as of 17:00, 18 June 2010

Please note: This tutorial only covers the specifics of archiving an MDaemon mail server. It is assumed that you already have a MailStore Server installation or test installation and are familiar with the fundamentals of MailStore Server. Please refer to the Manual or Quick-Start-Guide.

MailStore Server offers several ways to archive emails from an MDaemon mail server, which are described below. If you are not sure which archiving method best suits your company, please refer to chapter Choosing the right archiving strategy.

Archiving Individual Mailboxes

When archiving individual mailboxes, MDaemon functions the same as any other email server. Please refer to the corresponding chapter Archiving Server Mailboxes in the MailStore Server manual.

Archiving Multiple Mailboxes in One Step

When archiving multiple mailboxes, MDaemon functions the same as any other email server. Please refer to the corresponding chapter Stapelarchivierung von IMAP-Postfächern in the MailStore manual.

Archiving Incoming and Outgoing Emails Directly

The MDaemon mail server offers an easy way to deliver all emails to an MDaemon specific multidrop mailbox. MailStore Server archives this mailbox by means of an archiving task of type IMAP-Sammelpostfach.

Step 1: Create a new account to be used as multidrop mailbox for archiving

  • Add a new account by selecting Accounts | New Account
  • Name the account mailstore and assign a strong password.
  • In the following screenshot you can see the sample configuration for the mailbox mailstore@mycompany.com
  1. Untick all access other than IMAP and choose Ok
Md user 01.png

Step 2: Configuring content filter to copy all email to be archived

To correctly take a copy of all email to and from a specific domain on your MDaemon server we must configure a content filter rule.

  1. Open the content filter editor by selecting Security | Content Filter
  2. Choose New rule
  3. Name the rule Mailstore Archive
  4. Tick the Condition For ALL Messages
  5. Tick the Actions Copy the Message to Folder
  6. Click on blue Specify information. Now locate the user folder for the Mailstore account you have created. On a default installation this would be C:\MDaemon\Users\mycompany.com\mailstore
    Md cf 01.png
  7. Choose OK to save the Content filter rule.

Step 3: Avoid archiving of spam messages (optional)

  1. If you don’t want to archive Spam email you can add an extra condition to the content filter. Add the condition If the SPAM score is equal to. Click on the blue =0 in the summary window and change this to Less than equal to and 5. And choose Ok
    Md cf 02.png
  2. In the content filter rule change the or to an and. The rule should now look like this...
    Md cf 03.png

This rule will only archive messages that are not scored as spam ( 5 is the default score for spam messages in MDaemon).

Weblinks

Navigation
Tools
Print/export
About MailStore

  • MailStore Server is one of the leading email archiving solutions for SMB.
  • For private use there is a free tool for email archiving furthermore: MailStore Home.