Archiving Emails from MDaemon

Revision as of 11:50, 28 June 2010 by Admin (talk | contribs) (Step 1: Create a new account to be used as multidrop mailbox for archiving)


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Please note: This tutorial only covers the specifics of archiving an MDaemon mail server. It is assumed that you already have a MailStore Server installation or test installation and are familiar with the fundamentals of MailStore Server. Please refer to the Manual or Quick Start Guide for more information.

MailStore Server offers several ways to archive emails from an MDaemon mail server, which are described below. If you are not sure which archiving method best suits your company, please refer to chapter Choosing the Right Archiving Strategy.

Archiving Individual Mailboxes

When archiving individual mailboxes, MDaemon functions the same as any other email server. Please refer to the corresponding chapter Archiving Server Mailboxes in the MailStore Server manual.

Archiving Multiple Mailboxes in One Step

When archiving multiple mailboxes, MDaemon functions the same as any other email server. Please refer to the corresponding chapter Batch Archiving of IMAP Mailboxes in the MailStore manual.

Archiving Incoming and Outgoing Emails Directly

The MDaemon mail server offers an easy way to deliver all emails to an MDaemon specific multidrop mailbox. MailStore Server archives this mailbox by means of an archiving task of type IMAP-Sammelpostfach.

Step 1: Create a new account to be used as multidrop mailbox for archiving

  • Add a new account by selecting Accounts and then New Account
  • Name the account mailstore and assign a strong password.
  • In the following screenshot you can see the sample configuration for the mailbox mailstore@mycompany.com
Md user 01.png

Step 2: Create a new content filter rule for archiving

  • Open the content filter editor by selecting Security an then Content Filter
  • Click on New rule
  • Choose a name for the new rule, e.g. "MailStore Archiving"
  • Under Conditions... select the checkbox If ALL MESSAGES
    Md cf 01.png
  • Under Actions... select the checkbox COPY the message to FOLDER...
    Md cf 01.png
  • In the text area on the bottom of the window, click on the link specify information
  • In the window Copy message to folder... click on Browse
    Select the directory of the account you created in step 1.
    Click on OK to confirm the path specified.
  • The configuration now complete.
    Md cf 01.png
  • Click on OK to save the new content filter rule.

Step 3: Configuration of MailStore Server

Configure MailStore Server to archive the new MDaemon mailbox in regular intervals (e.g. daily at 11pm) using an archiving task of type IMAP-Sammelpostfach.

After archiving, emails can and should be deleted from the MDaemon mailbox automatically by MailStore Server. The MailStore archiving task can be configured accordingly.

Weblinks

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About MailStore

  • MailStore Server is one of the leading email archiving solutions for SMB.
  • For private use there is a free tool for email archiving furthermore: MailStore Home.