Archiving Emails from MDaemon

Revision as of 17:10, 18 June 2010 by Vivian (talk | contribs) (Step 2: Create a new content filter rule for archiving)


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Please note: This tutorial only covers the specifics of archiving an MDaemon mail server. It is assumed that you already have a MailStore Server installation or test installation and are familiar with the fundamentals of MailStore Server. Please refer to the Manual or Quick-Start-Guide.

MailStore Server offers several ways to archive emails from an MDaemon mail server, which are described below. If you are not sure which archiving method best suits your company, please refer to chapter Choosing the right archiving strategy.

Archiving Individual Mailboxes

When archiving individual mailboxes, MDaemon functions the same as any other email server. Please refer to the corresponding chapter Archiving Server Mailboxes in the MailStore Server manual.

Archiving Multiple Mailboxes in One Step

When archiving multiple mailboxes, MDaemon functions the same as any other email server. Please refer to the corresponding chapter Stapelarchivierung von IMAP-Postfächern in the MailStore manual.

Archiving Incoming and Outgoing Emails Directly

The MDaemon mail server offers an easy way to deliver all emails to an MDaemon specific multidrop mailbox. MailStore Server archives this mailbox by means of an archiving task of type IMAP-Sammelpostfach.

Step 1: Create a new account to be used as multidrop mailbox for archiving

  • Add a new account by selecting Accounts | New Account
  • Name the account mailstore and assign a strong password.
  • In the following screenshot you can see the sample configuration for the mailbox mailstore@mycompany.com
Md user 01.png

Step 2: Create a new content filter rule for archiving

  • Open the content filter editor by selecting Security | Content Filter
  • Click on New rule
    Md cf 01.png
  • Choose a name for the new rule, e.g. "MailStore Archiving"
    Md cf 02.png
  • Under Conditions... select the checkbox If ALL MESSAGES
    Md cf 03.png
  • Under Actions... select the checkbox COPY the message to FOLDER...
  • In the text area on the bottom of the window, click on the link specify information
  • In the window Copy message to folder... click on Browse
    Select the directory of the account you created in step 1.
    This account was named mailstore in our example.
    Click on OK to confirm the path specified.
  • The configuration now complete.
    Md cf 01.png
  • Click on OK to save the new content filter rule.

Step 3: Avoid archiving spam mail

To save disk space and improve the performance of search queries you have the option to exclude messages marked as spam from the archiving process. How to set up such a content filter is described below. Please note: When filtering spam emails after the email has been received (successful completion of the SMTP session), complete archiving of all relevant emails cannot be fully guaranteed. Because some emails may be rejected by the spam filter by mistake, the procedure involves a certain legal risk.

  • Open the content filter editor by selecting Security | Content Filter
  • Click on New rule
  • Enter a name for the new rule, e.g. “Avoid archiving spam”
  • Under Conditions... click on If the user defined 1 HEADER contains
  • In the text area at the bottom of the window, click on the link userdef1:
  • In the field User-defined header, enter the following:
    X-Spam-Flag
  • Click on OK.
  • In the text field at the bottom of the window, click on the link contains specific strings.
  • Enter YES.
  • Click on Add and then on OK.
  • Under Actions… click on SKIP the next ‘n‘ rules.
  • In the text area at the bottom of the window, click on the link specify information
  • Click on OK.
  • The setup of the new rule is now complete and should look like this:
  • Click on OK.
  • Move the new rule Avoid archiving spam above the previous rule MailStore Archiving by clicking on Nach oben.
  • Since the rule Avoid archiving spam is now placed above the rule MailStore Archiving, the latter will be skipped if a message is marked as spam.
  • Click on OK to close the window

Step 4: Configuration of MailStore Server

Configure MailStore Server to archive the new MDaemon mailbox in regular intervals (e.g. daily at 11pm) using an archiving task of type IMAP-Sammelpostfach.

After archiving, emails can and should be deleted from the MDaemon mailbox automatically by MailStore Server. The MailStore archiving task can be configured accordingly.


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About MailStore

  • MailStore Server is one of the leading email archiving solutions for SMB.
  • For private use there is a free tool for email archiving furthermore: MailStore Home.