|
|
| (23 intermediate revisions by 5 users not shown) |
| Line 1: |
Line 1: |
| − | {{Implementation Guide Preamble|Exchange Online / Microsoft 365}}
| + | #REDIRECT [[Archiving Emails from Microsoft 365 - Modern Authentication]] |
| − | <p class="msnote">'''Please note:''' For better readability the term ''Exchange Online / Microsoft 365'' hereinafter is being referred to as ''Microsoft 365''.</p>
| |
| − | | |
| − | == App Registration & User Synchronization ==
| |
| − | Before archiving Microsoft 365 mailboxes, registering MailStore Server in your Microsoft 365 tenant is required. It is also highly recommended to synchronize users in MailStore Server directly with that tenant to fetch all information that is relevant for archiving such as email addresses. The registration and synchronization procedures are described in the chapter [[Synchronizing User Accounts with Microsoft 365 (Modern Authentication)]] of the MailStore Server manual.
| |
| − | | |
| − | <p class=msnote>'''Please note:''' MailStore Server runs as a [[MailStore Server Service Configuration|Windows service]] and thus must use ''Application Permissions'' to access user mailboxes in Microsoft 365. By design, on the Microsoft identity platform, which is at the heart of Microsoft 365 authentication and authorization, this permission scope encloses the full level of privileges implied by a permission. As a consequence, once registered as described above, MailStore Server has access to all mailboxes in your Microsoft 365 tenant. Therefore, with regard to security, access to the Microsoft 365 archiving profiles in MailStore Server is limited to MailStore Server administrators.</p>
| |
| − | | |
| − | == Archiving Individual Microsoft 365 Mailboxes ==
| |
| − | {{Archiving Single Mailbox Preamble|Microsoft 365}}
| |
| − | For each mailbox, please proceed as follows:
| |
| − | | |
| − | * Log on to MailStore Client as MailStore Server administrator.
| |
| − | * Click on ''Archive Email''.
| |
| − | * From the ''Email Servers'' list in the ''Create Profile'' area of the ''Archive Email'' page, select ''Microsoft 365'' to create a new archiving profile.
| |
| − | * A wizard opens to assist in specifying the archiving settings.<br/><br/>
| |
| − | *; [[File:Microsoft 365 mailbox 01.png|center|347px]]
| |
| − | * Select ''Single Mailbox''.
| |
| − | *; [[File:Microsoft 365 mailbox 02.png|center|347px]]
| |
| − | * Select the Microsoft 365 credentials that you have created during the registration of MailStore Server with Microsoft 365 from the ''Credentials'' drop-down list. You can also use the button (…) to access the [[Synchronizing_User_Accounts_with_Microsoft_365_(Modern_Authentication)#Creating_Credentials_in_MailStore_Server|Credential Manager]].
| |
| − | * In the ''Mailbox'' field, enter the primary email address of the user whose mailbox you want to archive.
| |
| − | * Click on ''Test'' to verify that MailStore Server can access the mailbox.
| |
| − | * Click on ''Next''.
| |
| − | * If needed, adjust the settings for the [[Email_Archiving_with_MailStore_Basics#Archiving_Specific_Folders|List of Folders to be Archived]], the [[Email_Archiving_with_MailStore_Basics#Specifying_Filter_Criteria_for_Archiving|filter]] and the [[Email_Archiving_with_MailStore_Basics#Archiving_Specific_Folders|Deletion Rules]]. By default, no emails will be deleted from the mailbox. The ''Timeout'' value only has to be adjusted in specific cases (e.g. with very slow network connections).
| |
| − | *; [[File:Microsoft_365_mailbox_03.png|center|347px]]
| |
| − | * Click on ''Next'' to continue.
| |
| − | * Select the archive of the user for whom the selected mailbox is to be archived. If the user does not exist yet, click on ''Create a New User…''.
| |
| − | *; [[File:Microsoft_365_mailbox_04.png|center|347px]]
| |
| − | * Click on ''Next''.
| |
| − | * In the last step, a name for the archiving profile can be specified. After clicking ''Finish'', the archiving profile will be listed under ''Saved Profiles'' and, if desired, can be run immediately or automatically.
| |
| − | | |
| − | == Archiving Multiple Microsoft 365 Mailboxes Centrally ==
| |
| − | {{Archiving Multiple Mailboxes Preamble|Microsoft 365}}
| |
| − | Please proceed as follows:
| |
| − | | |
| − | * Log on to MailStore Client as MailStore Server administrator.
| |
| − | * Click on ''Archive Email''.
| |
| − | * From the ''Email Servers'' list in the ''Create Profile'' area of the ''Archive Email'' page, select ''Microsoft 365'' to create a new archiving profile.
| |
| − | * A wizard opens to assist in specifying the archiving settings.<br/><br/>
| |
| − | *; [[File:Microsoft 365 mailboxes 01.png|center|347px]]
| |
| − | * Select ''Multiple Mailboxes'' and click ''OK''.<br/><br/>
| |
| − | *; <p class=msnote>{{Archiving_Multiple_or_Multidrop_Note|multiple mailboxes|[[#App_Registration_.26_User_Synchronization|directory synchronization]]}}</p>
| |
| − | *; [[File:Microsoft 365 mailboxes 02.png|center|347px]]
| |
| − | * Select the Microsoft 365 credentials that you have created during the registration of MailStore Server with Microsoft 365 from the ''Credentials'' drop-down list. You can also use the button (…) to access the [[Synchronizing_User_Accounts_with_Microsoft_365_(Modern_Authentication)#Creating_Credentials_in_MailStore_Server|Credential Manager]].
| |
| − | * Click on ''Next'' to continue.
| |
| − | *; [[File:Microsoft 365 mailboxes 03.png|center|347px]]
| |
| − | * If needed, adjust the settings for the [[Email_Archiving_with_MailStore_Basics#Archiving_Specific_Folders|List of Folders to be Archived]], the [[Email_Archiving_with_MailStore_Basics#Specifying_Filter_Criteria_for_Archiving|filter]] and the [[Email_Archiving_with_MailStore_Basics#Archiving_Specific_Folders|Deletion Rules]]. By default, no emails will be deleted from the mailbox. The ''Timeout'' value only has to be adjusted in specific cases (e.g. with very slow network connections). Please keep in mind that these settings apply to all mailboxes to be archived, as specified in the next step.
| |
| − | *; {{Archiving_Multiple_Mailboxes_Centrally_Options|Microsoft_365_mailboxes_04.png|Microsoft 365}}
| |
