Difference between revisions of "Archiving Emails from Zimbra"

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'''Please note:''' This tutorial only covers the specifics of archiving a Zimbra server. It is assumed that you already have a MailStore Server installation or [http://www.mailstore.com/en/lp/sendlicense.aspx test installation] and are familiar with the fundamentals of MailStore Server. Please refer to the [[Manual]] or [http://www.mailstore.com/en/doc/server4-quickstart-en.pdf Quick Start Guide] for more information.
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{{Implementation_Guide_Preamble|Zimbra Server}}}
 
 
MailStore Server offers several ways to archive emails from a Zimbra server, which are described below. If you are not sure which archiving method best suits your company, please refer to the chapter [[Choosing the Right Archiving Strategy]].
 
 
 
= Synchronizing Users =
 
  
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== Synchronizing Users ==
 
Additionally to the internal user database, Zimbra may also use other LDAP directory services to manage and authenticate users. As MailStore Server also supports Active Directory and other LDAP directory services (e.g. OpenLDAP), it is recommended to set up synchronization in MailStore as well. Additional information on synchronizing users can be found in the corresponding chapters of the MailStore Server manual:
 
Additionally to the internal user database, Zimbra may also use other LDAP directory services to manage and authenticate users. As MailStore Server also supports Active Directory and other LDAP directory services (e.g. OpenLDAP), it is recommended to set up synchronization in MailStore as well. Additional information on synchronizing users can be found in the corresponding chapters of the MailStore Server manual:
  
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'''Note:''' When [[Batch-archiving IMAP Mailboxes|batch-archiving IMAP mailboxes]]  MailStore Server automatically creates non-existing users. The authentication type of those users will be set to ''MailStore-integrated''.
 
'''Note:''' When [[Batch-archiving IMAP Mailboxes|batch-archiving IMAP mailboxes]]  MailStore Server automatically creates non-existing users. The authentication type of those users will be set to ''MailStore-integrated''.
  
= Archiving Individual Mailboxes =
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== Archiving Individual Mailboxes ==  
 
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{{Archiving Single Mailbox Preamble|Zimbra Server}}
To allow IMAP access to the mailboxes of the Zimbra server, please follow the instructions below. If you have already allowed access, please proceed to step 2.
 
 
 
== Step 1: Enable IMAP Access ==
 
To allow access to the mailboxes of the Zimbra server via IMAP, the corresponding user group has to be customized accordingly.
 
 
 
'''Please note:''' When using a Hosted Zimbra Server, please contact your Zimbra Hosting Provider for setting up IMAP access.
 
 
 
* Open any web browser and navigate to the web-based Zimbra administration console of your Zimbra server. The standard address is ''https://zimbrahostname.domain.tld:7071''.
 
* Log in to the Zimbra administration console.
 
* Click on ''Configuration'' and then on ''Class of Service''.
 
* Select the appropriate class of service, e.g. ''default'' to change the default settings for all users.
 
* Click on the ''Features'' tab.
 
* Under ''Mail Features'', mark the checkbox ''IMAP Access''.
 
*:[[File:Zimbra 1.png|center|520px]]
 
 
 
==Step 2: Configuration of MailStore Server==
 
When archiving individual mailboxes, a Zimbra server functions the same as any other email server. Please refer to the corresponding chapter ''Archiving Server Mailboxes'' in the MailStore Server manual.
 
 
 
= Archiving Multiple Mailboxes in One Step =
 
 
 
To allow IMAP access to the mailboxes of the Zimbra server, please follow the instructions below. If you have already allowed access, please proceed to step 2.
 
 
 
== Step 1: Enable IMAP Access ==
 
To allow access to the mailboxes of the Zimbra server via IMAP, the corresponding user group has to be customized accordingly.
 
 
 
'''Please note:''' When using a Hosted Zimbra Server, please contact your Zimbra Hosting Provider for setting up IMAP access.
 
 
 
* Open any web browser and navigate to the web-based Zimbra administration console of your Zimbra server. The standard address is ''https://zimbrahostname.domain.tld:7071''.
 
* Log in to the Zimbra administration console.
 
* Click on ''Configuration'' and then on ''Class of Service''.
 
* Select the appropriate class of service, e.g. ''default'' to change the default settings for all users.
 
* Click on the ''Features'' tab.
 
* Under ''Mail Features'', mark the checkbox ''IMAP Access''.
 
*:[[File:Zimbra 1.png|center|520px]]
 
  
==Step 2: Configuration of MailStore Server==
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Please make sure that IMAP access to the mailboxes of your Zimbra server is enabled.
When archiving multiple mailboxes, a Zimbra server functions the same as any other email server. Please refer to the corresponding chapter ''Batch Archiving of IMAP Mailboxes'' in the MailStore Server manual.
 
  
= Archiving Incoming and Outgoing Emails Directly =
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{{Archiving Single Mailbox}}
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{{Archiving Multiple Mailboxes|Zimbra|Please make sure that IMAP access to the mailboxes of your Zimbra server is enabled.<br/>}}
  
Zimbra Collaboration Suite uses the mail transfer agent Postfix for sending and receiving emails. To archive incoming and outgoing emails in a Zimbra Collaboration Suite environment, please refer to the corresponding [[Archiving Emails from a Postfix Based Email Server|Postfix article]].
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== Archiving Incoming and Outgoing Emails Directly ==
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Zimbra Collaboration Suite uses the mail transfer agent Postfix for sending and receiving emails. To archive incoming and outgoing emails in a Zimbra Collaboration Suite environment, please refer to the [[Archiving Emails from Linux-based Email Servers]].
  
= Weblinks =
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== Weblinks ==
* [http://www.mailstore.com/en/support.aspx MailStore Support]
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* {{MailStore Support}}
 
* [http://www.zimbra.com Zimbra Homepage]
 
* [http://www.zimbra.com Zimbra Homepage]
  
 
[[de:E-Mail-Archivierung von Zimbra]]
 
[[de:E-Mail-Archivierung von Zimbra]]
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[[en:Archiving Emails from Zimbra]]

Latest revision as of 16:18, 9 January 2018

This implementation guide covers the specifics of archiving Zimbra Server mailboxes. It is assumed that you already have a MailStore Server installation or test installation and are familiar with the fundamentals of MailStore Server. Please refer to the Manual or the Quick Start Guide for more information.

MailStore Server offers several ways to archive emails from Zimbra Server mailboxes, which are described below. If you are not sure which archiving method best suits your company, please refer to the chapter Choosing the Right Archiving Strategy. }

Synchronizing Users

Additionally to the internal user database, Zimbra may also use other LDAP directory services to manage and authenticate users. As MailStore Server also supports Active Directory and other LDAP directory services (e.g. OpenLDAP), it is recommended to set up synchronization in MailStore as well. Additional information on synchronizing users can be found in the corresponding chapters of the MailStore Server manual:

Note: When batch-archiving IMAP mailboxes MailStore Server automatically creates non-existing users. The authentication type of those users will be set to MailStore-integrated.

Archiving Individual Mailboxes

In MailStore Server Zimbra Server archiving tasks are stored in archiving profiles. By following the procedure described here you can archive a single Zimbra Server mailbox for a specific MailStore user. The archiving process can be executed manually or automatically. You can find further information about executing archiving profiles in chapter Email Archiving with MailStore Basics.


Please make sure that IMAP access to the mailboxes of your Zimbra server is enabled.

  • Users can only archive their own mailboxes to their personal user archive. To archive the emails of other users, you have to be logged on to MailStore Client as MailStore administrator. Only MailStore administrators can archive the emails of other users.
  • In MailStore, click on Archive Email.
  • To create a new archiving profile, select Other Server via IMAP/POP3 from the Email Servers list in the Create Profile area of the application window.
  • A wizard opens guiding you through the setup process.
    Arch mailboxes 00.png
  • Select Single Mailbox and click on OK.
  • Fill out the fields Email Address, Host, Access via, User Name and Password. The Email Address is used to label the folder that is created in the archive by this profile. Click on Test to verify the data entered.
    For the IMAP-TLS and IMAP-SSL protocols only: If the certificate provided by the remote host cannot be verified (e.g. self-signed or signed by an unknown certificate authority), enable the option Accept all certificates to allow MailStore to establish a connection. As this option leads to an insecure configuration, warnings may appear in the summary and/or the dashboard.
    Arch mailboxes 01.png
  • Click on Next.
  • Customize the list of folders to be archived (IMAP only), the filter (IMAP only) and the deletion rules. By default, no emails will be deleted from a mailbox. The timeout value only has to be adjusted as needed (e.g. with very slow servers).
    Arch mailboxes 02.png
  • Click on Next.
  • If logged on to MailStore Server as administrator, the target archive can be specified at the next step. Select the archive of the user for whom the mailbox is to be archived.
    Arch mailboxes 03.png
  • At the last step, a name for the new archiving profile can be specified. After clicking on Finish, the archiving profile will be listed under Saved Profiles and can be run immediately, if desired.

Archiving Multiple Mailboxes in One Step

Please make sure that IMAP access to the mailboxes of your Zimbra server is enabled.
When archiving multiple mailboxes, Zimbra works the same as any other email server. Please refer to the chapter Multiple IMAP Mailboxes (CSV File) in the help article Batch Archiving of IMAP Mailboxes in the MailStore manual.


Archiving Incoming and Outgoing Emails Directly

Zimbra Collaboration Suite uses the mail transfer agent Postfix for sending and receiving emails. To archive incoming and outgoing emails in a Zimbra Collaboration Suite environment, please refer to the Archiving Emails from Linux-based Email Servers.

Weblinks