Difference between revisions of "Template:Archiving Exchange Shared Mailbox"

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After synchronization you can grant MailStore users access to the archive of the shared mailbox by [[Users,_Folders_and_Settings#Folder_Access_.28e.g._Access_to_the_Emails_of_Other_Users.29|assigning privileges]].
 
After synchronization you can grant MailStore users access to the archive of the shared mailbox by [[Users,_Folders_and_Settings#Folder_Access_.28e.g._Access_to_the_Emails_of_Other_Users.29|assigning privileges]].
 
=== Step 2: Setting up the Archiving Process ===
 
=== Step 2: Setting up the Archiving Process ===
{{#ifeq: {{{1}}}|Office 365|Further steps are analog to the archiving of <includeonly>[[#Archiving Individual Mailboxes|individual]] or [[#Archiving_Multiple_Office_365_Mailboxes_Centrally|multiple]] Exchange mailboxes</includeonly><noinclude>archiving of individual or multiple Exchange mailboxes</noinclude>.|In order to archive emails from a shared mailbox you must grant a user account full access to that mailbox (either by delegated access or impersonation) because the Active Directory user account associated with that mailbox is disabled. You can use the <includeonly>[[#Step 1: Setting up a service account for accessing mailboxes|service account]]</includeonly><noinclude>service account</noinclude> you created to archive multiple mailboxes for this purpose.
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{{#ifeq: {{{1}}}|Office 365|Further steps are analog to the archiving of <includeonly>[[#Archiving_Individual_Office_365_Mailboxes|individual]] or [[#Archiving_Multiple_Office_365_Mailboxes_Centrally|multiple]] Exchange mailboxes</includeonly><noinclude>archiving of individual or multiple Exchange mailboxes</noinclude>.|In order to archive emails from a shared mailbox you must grant a user account full access to that mailbox (either by delegated access or impersonation) because the Active Directory user account associated with that mailbox is disabled. You can use the <includeonly>[[#Step 1: Setting up a service account for accessing mailboxes|service account]]</includeonly><noinclude>service account</noinclude> you created to archive multiple mailboxes for this purpose.
  
 
Once you have created the service account, setup a new ''Single Mailbox'' archiving profile. Enter the credentials of the service account and fill the optional ''Mailbox'' field with the primary e-mail address of your shared mailbox.
 
Once you have created the service account, setup a new ''Single Mailbox'' archiving profile. Enter the credentials of the service account and fill the optional ''Mailbox'' field with the primary e-mail address of your shared mailbox.

Revision as of 12:25, 8 November 2016

Shared mailboxes grant multiple users shared access to a mailbox, somewhat comparable to public folders.

Step 1: Creating a MailStore User for a Shared Mailbox

A shared mailbox is a special kind of mailbox that, unlike a normal mailbox, is associated with a disabled Active Directory account. Like for normal mailboxes, MailStore is able to create user entries for shared mailboxes via Active Directory Synchronization. For this, you have to deactivate the option Synchronize enabled users only in the section User Database Synchronization.
After synchronization you can grant MailStore users access to the archive of the shared mailbox by assigning privileges.

Step 2: Setting up the Archiving Process

In order to archive emails from a shared mailbox you must grant a user account full access to that mailbox (either by delegated access or impersonation) because the Active Directory user account associated with that mailbox is disabled. You can use the service account you created to archive multiple mailboxes for this purpose.

Once you have created the service account, setup a new Single Mailbox archiving profile. Enter the credentials of the service account and fill the optional Mailbox field with the primary e-mail address of your shared mailbox.

Xchg sharedmbx 01.png

Further steps are analog to the archiving of individual mailboxes.

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  • MailStore Server is one of the leading email archiving solutions for SMB.
  • For private use there is a free tool for email archiving furthermore: MailStore Home.