Template:Archiving Exchange Public Folders Preamble

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MailStore Server can archive the emails from the public folders of Exchange and make them available to some or all MailStore users. The archiving process can be executed manually or automatically.

Step 1: Creating a User Archive for Public Folders

Archived emails are always assigned to a particular user. You also need to specify a target archive when archiving a public folder.

As best practice, please create a dedicated MailStore user (e.g. publicfolder) whose archive acts as target for the public folder archiving profile. Through the MailStore privileges you can grant access to the archive of the user publicfolder to other MailStore users. This way the archived emails of the public folder are made available to those MailStore users.

You can find more information on how to create a new user in MailStore in the chapter User Management.

Step 2: Granting permissions on public folders in Exchange

Accessing public folders needs an Exchange user that has a mailbox because the necessary permissions are implemented on mailbox level. If the above mentioned MailStore service account should be used for public folder access also, a mailbox has to be created for that account first.

To grant the Exchange user the necessary permissions, please proceed as follows:

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  • MailStore Server is one of the leading email archiving solutions for SMB.
  • For private use there is a free tool for email archiving furthermore: MailStore Home.