Difference between revisions of "Archiving Email"

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Emails can be archived from the mailboxes of email servers such as Microsoft Exchange as well as from the locally installed email clients of the users.
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== Email Archiving with MailStore Server Basics ==
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Emails can be archived from the mailboxes of public cloud services such as Microsoft 365 or Google Workspace, email servers such as Microsoft Exchange or MDaemon as well as from locally installed email clients. Dependent on their type, archiving tasks can be performed continously, manually or based on a schedule.
  
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All archiving tasks can be performed manually or automatically according to a schedule.
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If you are not sure which archiving method best suits your company, please refer to chapter [[Choosing the Right Archiving Strategy]].
  
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* [[Email Archiving with MailStore Basics|'''Email Archiving with MailStore Basics''']]<br/>Working with Archiving Profiles, Archiving Specific Folders, Deleting Emails after Archiving, Automating the Archiving Process
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In the chapter [[Email Archiving with MailStore Basics]], you can find out more about working with archiving profiles, archiving specific folders, deleting emails after archiving and automating the archiving process.
  
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* [[Archiving Email from Outlook, Thunderbird and others|'''Archiving Email from Outlook, Thunderbird and other e-mail clients''']]<br/>As opposed to all other archiving features, it is imperative that the MailStore Client software is installed on the user computers when archiving emails from these users' email applications. Once the archiving task is set up, it can be started manually by the user or executed automatically according to a schedule any number of times. Additional information about this topic is available in the chapter Archiving Emails from Outlook, Thunderbird and Other Applications.
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== Public Cloud Services ==
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{| width="100%" cellspacing="3" cellpadding="4"
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=== Archiving Microsoft 365 Mailboxes, Public Folders and Shared Mailboxes ===
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With MailStore Server, you can archive already existing Microsoft 365 mailboxes as well as public folders and shared mailboxes. You have the option to archive individual, multiple or all mailboxes in one step as well as archiving all incoming and outgoing emails by using MailStore Gateway.
  
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* [[Archiving Outlook PST Files Directly|'''Archiving Outlook PST files directly''']]<br/>[[Archiving Emails from External Systems (File Import)|'''Archiving other files such as EML or MBOX''']]<br/>As administrator, you can archive Microsoft Outlook PST and other files, such as emails in .eml format, for other MailStore users. Additional information about these topics is available in chapters Archiving Outlook PST Files Directly and Archiving Emails from External Systems (File Import).
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Additional information about this topic is available in the chapter [[Archiving_Emails_from_Microsoft_365_(Modern_Authentication)|Archiving Emails from Microsoft&nbsp;365]].
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=== Archiving Google Google Workspace and Gmail Mailboxes ===
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MailStore Servers allows administrators to setup archiving of single or multiple Google Workspace mailboxes in one step as well as archiving all incoming and outgoing emails using either dedicates multidrop mailboxes or MailStore Gateway. Additional information is available in chapter [[Archiving Emails from Google Workspace]].
  
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* [[Archiving_Emails_from_Microsoft_Exchange|'''Archiving Exchange mailboxes and public folders''']]<br/>With MailStore, already existing Exchange mailboxes as well as public folders can be archived. You have the option to archive individual, multiple or all mailboxes in one step. Additional information about this topic is available in chapter MailStore and Microsoft Exchange.
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Non-admin users can archive their individual Gmail mailbox, or their own Google Workspace mailbox by using the dedicated Gmail profile. Additional information is available in chapter [[Archiving Emails from Gmail]].
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* [[Archiving Server Mailboxes|'''Archiving server mailboxes''']]<br/>In addition to Microsoft Exchange server mailboxes, the mailboxes of other email servers can be archived using IMAP or POP3 protocols. These include web-based mailboxes such as Google Mail or Web.de. Additional information about this topic is available in the chapter Archiving Server Mailboxes.
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== Email Servers ==
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{| width="100%" cellspacing="3" cellpadding="4""
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| width="50%" style="border: 0;" rowspan="3" |
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=== Archiving Microsoft Exchange Mailboxes, Public Folders and Shared Mailboxes===
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With MailStore you can archive already existing Exchange or Microsoft 365 mailboxes as well as public folders and shared mailboxes. You have the option to archive individual, multiple or all mailboxes in one step as well as archiving all incoming and outgoing emails by using the Exchange journal feature.
  
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* [[Batch-archiving IMAP Mailboxes|'''Batch-archiving IMAP Mailboxes''']]
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Additional information about this topic is available in the chapter matching your Exchange version:
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{{:Archiving_Emails_from_Microsoft_Exchange}}
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=== Archiving MDaemon Mailboxes ===
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MailStore Server offers special support for the MDaemon Server. With MailStore Server, you are able to archive single mailboxes, multiple or all mailboxes in one step as well as archiving all incoming and outgoing emails. Additional information is available in chapter [[Archiving Emails from MDaemon]].
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=== Archiving Kerio Connect Mailboxes ===
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MailStore Server offers special support for the Kerio Connect email server. With MailStore Server, you are able to archive single mailboxes, multiple or all mailboxes in one step as well as archiving all incoming and outgoing emails. Additional information is available in chapter [[Archiving Emails from Kerio Connect]].
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=== Archiving IceWarp Server Mailboxes ===
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MailStore Server offers special support for the Ice Warp Server. With MailStore Server, you are able to archive single mailboxes, multiple or all mailboxes in one step as well as archiving all incoming and outgoing emails. Additional information is available in chapter [[Archiving Emails from IceWarp Server]].
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* [[Archiving IMAP and POP3 Multidrop Mailboxes|'''Archiving IMAP/POP3 Multidrop Mailboxes''']]<br/>If you have a single multidrop mailbox for your domain on the ISP's mailserver or your current mailserver is able to deliver copies of all sent and received emails to another mailbox, MailStore is able to fetch all emails from such multidrop mailboxes and put them into the corresponding user's archive. Additional information about this topic is available in the chapter Archiving Multidrop IMAP Mailboxes.
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=== Archiving Other Email Servers ===
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With MailStore Server, you can also archive the mailboxes of other email servers using the IMAP or POP3 protocols. These include web-based mailboxes such as GMX or Web.de. MailStore Server supports archiving individual mailboxes, multiple mailboxes in one step, as well as catchall or multidrop mailboxes that can be used to archive all incoming and outgoing emails.  
  
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* [[Archiving Incoming and Outgoing Emails Directly|'''Archiving emails directly upon sending and receiving''']]<br/>MailStore can archive the entire incoming and outgoing email traffic automatically. If an Exchange server is available, this can be done through its Envelope Journaling function. In all other system environments, the MailStore proxy server can be used. The MailStore proxy server is available to all MailStore Server customers free of charge. Additional information about this topic is available in the chapter Archiving Incoming and Outgoing Emails Directly.
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General information is available in the chapters:
  
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= Archiving Features =
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* [[Archiving Server Mailboxes|Archiving Single Mailboxes]]
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* [[Archiving IMAP and POP3 Multidrop Mailboxes|Archiving Multidrop Mailboxes]]
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* [[Batch-archiving IMAP Mailboxes|Batch-archiving IMAP Mailboxes]]
  
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*Emails are archived in facsimile and MIME compatible.
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The actual procedure depends on the email server you are using. Detailed information for a number of email servers is available in our [[Implementation Guides]].
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*During the archiving process, file attachments are compressed automatically using a sophisticated algorithm.
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*MailStore stores identical file attachments only once in the archive (single-instance storage).
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*During the archiving process, emails and file attachments are automatically indexed for a full-text search.
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== Email Files ==
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*The file attachments to be indexed can be free defined.
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{| width="100%" cellspacing="3" cellpadding="4"
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| width="50%" style="border: 0;" |
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=== Archiving Outlook PST Files ===
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As administrator, you can archive Microsoft Outlook PST files for other MailStore Server users. Additional information about these topics is available in chapter [[Archiving Outlook PST Files Directly]].
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| width="50%" style="border: 0;" |
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=== Archiving EML or MBOX Files ===
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As administrator, you can archive emails from .eml or .msg files for other MailStore Server users. Additional information about these topics is available in chapter [[Archiving Emails from External Systems (File Import)]].
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|}
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== Email Clients ==
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{| width="100%" cellspacing="3" cellpadding="4"
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=== Archiving Email from Outlook, Thunderbird and Other E-mail Clients ===
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As opposed to all other archiving features, it is imperative that the MailStore Client software is installed on the user computers when archiving emails from these users' email applications. Once the archiving task is set up, it can be started manually by the user or executed automatically according to a schedule. Additional information about this topic is available in chapter [[Archiving Email from Outlook, Thunderbird and others]].
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[[de:E-Mails_archivieren]]
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[[en:Archiving Email]]

Latest revision as of 16:06, 20 April 2021

Email Archiving with MailStore Server Basics

Emails can be archived from the mailboxes of public cloud services such as Microsoft 365 or Google Workspace, email servers such as Microsoft Exchange or MDaemon as well as from locally installed email clients. Dependent on their type, archiving tasks can be performed continously, manually or based on a schedule.

If you are not sure which archiving method best suits your company, please refer to chapter Choosing the Right Archiving Strategy.

In the chapter Email Archiving with MailStore Basics, you can find out more about working with archiving profiles, archiving specific folders, deleting emails after archiving and automating the archiving process.

Public Cloud Services

Archiving Microsoft 365 Mailboxes, Public Folders and Shared Mailboxes

With MailStore Server, you can archive already existing Microsoft 365 mailboxes as well as public folders and shared mailboxes. You have the option to archive individual, multiple or all mailboxes in one step as well as archiving all incoming and outgoing emails by using MailStore Gateway.

Additional information about this topic is available in the chapter Archiving Emails from Microsoft 365.

Archiving Google Google Workspace and Gmail Mailboxes

MailStore Servers allows administrators to setup archiving of single or multiple Google Workspace mailboxes in one step as well as archiving all incoming and outgoing emails using either dedicates multidrop mailboxes or MailStore Gateway. Additional information is available in chapter Archiving Emails from Google Workspace.

Non-admin users can archive their individual Gmail mailbox, or their own Google Workspace mailbox by using the dedicated Gmail profile. Additional information is available in chapter Archiving Emails from Gmail.

Email Servers

Archiving Microsoft Exchange Mailboxes, Public Folders and Shared Mailboxes

With MailStore you can archive already existing Exchange or Microsoft 365 mailboxes as well as public folders and shared mailboxes. You have the option to archive individual, multiple or all mailboxes in one step as well as archiving all incoming and outgoing emails by using the Exchange journal feature.

Additional information about this topic is available in the chapter matching your Exchange version:

Archiving MDaemon Mailboxes

MailStore Server offers special support for the MDaemon Server. With MailStore Server, you are able to archive single mailboxes, multiple or all mailboxes in one step as well as archiving all incoming and outgoing emails. Additional information is available in chapter Archiving Emails from MDaemon.

Archiving Kerio Connect Mailboxes

MailStore Server offers special support for the Kerio Connect email server. With MailStore Server, you are able to archive single mailboxes, multiple or all mailboxes in one step as well as archiving all incoming and outgoing emails. Additional information is available in chapter Archiving Emails from Kerio Connect.

Archiving IceWarp Server Mailboxes

MailStore Server offers special support for the Ice Warp Server. With MailStore Server, you are able to archive single mailboxes, multiple or all mailboxes in one step as well as archiving all incoming and outgoing emails. Additional information is available in chapter Archiving Emails from IceWarp Server.

Archiving Other Email Servers

With MailStore Server, you can also archive the mailboxes of other email servers using the IMAP or POP3 protocols. These include web-based mailboxes such as GMX or Web.de. MailStore Server supports archiving individual mailboxes, multiple mailboxes in one step, as well as catchall or multidrop mailboxes that can be used to archive all incoming and outgoing emails.

General information is available in the chapters:

The actual procedure depends on the email server you are using. Detailed information for a number of email servers is available in our Implementation Guides.

Email Files

Archiving Outlook PST Files

As administrator, you can archive Microsoft Outlook PST files for other MailStore Server users. Additional information about these topics is available in chapter Archiving Outlook PST Files Directly.

Archiving EML or MBOX Files

As administrator, you can archive emails from .eml or .msg files for other MailStore Server users. Additional information about these topics is available in chapter Archiving Emails from External Systems (File Import).

Email Clients

Archiving Email from Outlook, Thunderbird and Other E-mail Clients

As opposed to all other archiving features, it is imperative that the MailStore Client software is installed on the user computers when archiving emails from these users' email applications. Once the archiving task is set up, it can be started manually by the user or executed automatically according to a schedule. Additional information about this topic is available in chapter Archiving Email from Outlook, Thunderbird and others.

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