Archiving Email
Emails can be archived from the mailboxes of email servers such as Microsoft Exchange as well as from the locally installed email clients of the users.
All archiving tasks can be performed manually or automatically according to a schedule.
Various Archiving Features
- General topics regarding email archiving with MailStore
Working with Archiving Profiles, Archiving Specific Folders, Deleting Emails after Archiving, Automating the Archiving Process
- Archiving Email from Outlook, Thunderbird and other e-mail clients
As opposed to all other archiving features, it is imperative that the MailStore Client software is installed on the user computers when archiving emails from these users' email applications. Once the archiving task is set up, it can be started manually by the user or executed automatically according to a schedule any number of times. Additional information about this topic is available in the chapter Archiving Emails from Outlook, Thunderbird and Other Applications.
- Archiving Outlook PST and other files (file import)
As administrator, you can archive Microsoft Outlook PST and other files, such as emails in .eml format, for other MailStore users. Additional information about these topics is available in chapters Archiving Outlook PST Files Directly and Archiving Emails from External Systems (File Import).
- Archiving Exchange mailboxes and public folders
With MailStore, already existing Exchange mailboxes as well as public folders can be archived. You have the option to archive individual, multiple or all mailboxes in one step. Additional information about this topic is available in chapter MailStore and Microsoft Exchange.
- Archiving server mailboxes
In addition to Microsoft Exchange server mailboxes, the mailboxes of other email servers can be archived using IMAP or POP3 protocols. These include web-based mailboxes such as Google Mail or Web.de. Additional information about this topic is available in the chapter Archiving Server Mailboxes.
- Archiving IMAP/POP3 Multidrop Mailboxes
If you have a single multidrop mailbox for your domain on the ISP's mailserver or your current mailserver is able to deliver copies of all sent and received emails to another mailbox, MailStore is able to fetch all emails from such multidrop mailboxes and put them into the corresponding user's archive. Additional information about this topic is available in the chapter Archiving Multidrop IMAP Mailboxes.
- Archiving emails directly upon sending and receiving
MailStore can archive the entire incoming and outgoing email traffic automatically. If an Exchange server is available, this can be done through its Envelope Journaling function. In all other system environments, the MailStore proxy server can be used. The MailStore proxy server is available to all MailStore Server customers free of charge. Additional information about this topic is available in the chapter Archiving Incoming and Outgoing Emails Directly.
Performance Features of the Archiving Process
- Emails are archived in facsimile and MIME compatible.
- During the archiving process, file attachments are compressed automatically using a sophisticated algorithm.
- MailStore stores identical file attachments only once in the archive (single-instance storage).
- During the archiving process, emails and file attachments are automatically indexed for a full-text search.
- The file attachments to be indexed can be free defined.
