Difference between revisions of "Archiving Emails from SmarterMail"
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| − | '''Please note:''' this tutorial only covers the specifics of archiving | + | '''Please note:''' this tutorial only covers the specifics of archiving a SmarterMail Server. It is assumed that you already have a MailStore Server installation or [http://www.mailstore.com/en/lp/sendlicense.aspx test installation] and are familiar with the fundamentals of MailStore Server. Please refer to the [[Manual]] or [http://www.mailstore.com/en/doc/server4-quickstart-en.pdf Quick-Start-Guide] for more information. |
| − | MailStore Server offers several ways to archive emails from a SmarterMail Server, which are described below. If you are not sure which archiving method best suits your company, please refer to chapter [[Choosing the Right Archiving Strategy]]. | + | MailStore Server offers several ways to archive emails from a SmarterMail Server, which are described below. If you are not sure which archiving method best suits your company, please refer to the chapter [[Choosing the Right Archiving Strategy]]. |
= Archiving Individual Mailboxes = | = Archiving Individual Mailboxes = | ||
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You can configure SmarterMail Server to save a copy of every email send and received through the system in an additional mailbox. These emails can then be archived with MailStore Server using archiving tasks of type [[Archiving IMAP and POP3 Multidrop Mailboxes]]. | You can configure SmarterMail Server to save a copy of every email send and received through the system in an additional mailbox. These emails can then be archived with MailStore Server using archiving tasks of type [[Archiving IMAP and POP3 Multidrop Mailboxes]]. | ||
| − | == Step 1: Configure | + | == Step 1: Configure the mailbox to collect incoming and outgoing e-mails == |
| − | + | Please set up this mailbox - in the following called "journal" - as follows: | |
* Login to SmarterMail Server by using the administrator's email address. | * Login to SmarterMail Server by using the administrator's email address. | ||
| − | * | + | * Select ''Settings'' from the menu. |
* In the left panel choose ''Domain Settings'' | ''Users'' | * In the left panel choose ''Domain Settings'' | ''Users'' | ||
* Now click on ''New'' to create a new user called ''journal'' as shown in the screenshot below. | * Now click on ''New'' to create a new user called ''journal'' as shown in the screenshot below. | ||
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* Login as administrator (not the email address) to your SmarterMail server. | * Login as administrator (not the email address) to your SmarterMail server. | ||
* Click on ''Settings''. | * Click on ''Settings''. | ||
| − | * In the left pane select ''Events'' | ''New Event'' to create an event as shown below to journal all incoming emails.<br/>Enter | + | * In the left pane select ''Events'' | ''New Event'' to create an event as shown below to journal all incoming emails.<br/>Enter your local email domain in the field ''To Domain''. |
*: [[File:Smartermail_2_en.PNG|center|520px]] | *: [[File:Smartermail_2_en.PNG|center|520px]] | ||
| − | * Give the event a unique name e.g. ''Journal Incoming'' and save the settings. | + | * Give the event a unique name, e.g. ''Journal Incoming'' and save the settings. |
| − | * Open the ''Actions'' tab and set up an action for the newly created event as shown below. | + | * Open the ''Actions''-tab and set up an action for the newly created event as shown below. |
*: [[File:Smartermail_3_en.PNG|center|520px]] | *: [[File:Smartermail_3_en.PNG|center|520px]] | ||
* Save your settings | * Save your settings | ||
* The event ''Journal Incoming'' now ensures to save a copy of all incoming messages in the mailbox of the ''journal'' user. | * The event ''Journal Incoming'' now ensures to save a copy of all incoming messages in the mailbox of the ''journal'' user. | ||
| − | * Now create another event (e.g. call it ''Journal Outgoing'') to journal all outgoing emails as shown in the screenshot below.<br/>Enter | + | * Now create another event (e.g. call it ''Journal Outgoing'') to journal all outgoing emails as shown in the screenshot below.<br/>Enter your local email domain in the field ''From Domain''. |
*: [[File:Smartermail_4_en.PNG|center|520px]] | *: [[File:Smartermail_4_en.PNG|center|520px]] | ||
* To save a copy of all outgoing messages in the mailbox of the ''journal'' user, you have to set up an action for this event as well. | * To save a copy of all outgoing messages in the mailbox of the ''journal'' user, you have to set up an action for this event as well. | ||
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== Step 2: Configuration of MailStore Server == | == Step 2: Configuration of MailStore Server == | ||
| − | Configure MailStore Server to archive the data stored in the journal mailbox configured in Step 1 using an archiving task of type [[Archiving IMAP and POP3 Multidrop Mailboxes]]. | + | Configure MailStore Server to archive the data stored in the journal mailbox configured in Step 1 using an archiving task of the type [[Archiving IMAP and POP3 Multidrop Mailboxes]]. |
After archiving, emails can and should be deleted from the journaling mailbox automatically by MailStore Server. The MailStore Server archiving task can be configured accordingly. | After archiving, emails can and should be deleted from the journaling mailbox automatically by MailStore Server. The MailStore Server archiving task can be configured accordingly. | ||
Revision as of 14:36, 12 November 2010
Please note: this tutorial only covers the specifics of archiving a SmarterMail Server. It is assumed that you already have a MailStore Server installation or test installation and are familiar with the fundamentals of MailStore Server. Please refer to the Manual or Quick-Start-Guide for more information.
MailStore Server offers several ways to archive emails from a SmarterMail Server, which are described below. If you are not sure which archiving method best suits your company, please refer to the chapter Choosing the Right Archiving Strategy.
Archiving Individual Mailboxes
When archiving individual mailboxes, SmarterMail Server functions the same as any other email server. Please refer to the corresponding chapter Archiving Server Mailboxes in the MailStore Server manual.
Archiving Multiple Mailboxes in one Step
When archiving multiple mailboxes, SmarterMail Server functions the same as any other email server. Please refer to the corresponding chapter Batch-archiving IMAP Mailboxes in the MailStore Server manual.
Archiving Incoming and Outgoing Emails Directly
You can configure SmarterMail Server to save a copy of every email send and received through the system in an additional mailbox. These emails can then be archived with MailStore Server using archiving tasks of type Archiving IMAP and POP3 Multidrop Mailboxes.
Step 1: Configure the mailbox to collect incoming and outgoing e-mails
Please set up this mailbox - in the following called "journal" - as follows:
- Login to SmarterMail Server by using the administrator's email address.
- Select Settings from the menu.
- In the left panel choose Domain Settings | Users
- Now click on New to create a new user called journal as shown in the screenshot below.
- Save the settings for the new user journal and logout.
- Login as administrator (not the email address) to your SmarterMail server.
- Click on Settings.
- In the left pane select Events | New Event to create an event as shown below to journal all incoming emails.
Enter your local email domain in the field To Domain. - Give the event a unique name, e.g. Journal Incoming and save the settings.
- Open the Actions-tab and set up an action for the newly created event as shown below.
- Save your settings
- The event Journal Incoming now ensures to save a copy of all incoming messages in the mailbox of the journal user.
- Now create another event (e.g. call it Journal Outgoing) to journal all outgoing emails as shown in the screenshot below.
Enter your local email domain in the field From Domain. - To save a copy of all outgoing messages in the mailbox of the journal user, you have to set up an action for this event as well.
Step 2: Configuration of MailStore Server
Configure MailStore Server to archive the data stored in the journal mailbox configured in Step 1 using an archiving task of the type Archiving IMAP and POP3 Multidrop Mailboxes.
After archiving, emails can and should be deleted from the journaling mailbox automatically by MailStore Server. The MailStore Server archiving task can be configured accordingly.
